Project Accountant - Chadwick

Responsibilities

• AIA billing and collections
• Use of portals such as EBuilder (Trimble), Procore, Textura and Pemiere to perform job related functions
• Cost entry and management of material purchases and subcontractors
• Processing of credit card payments
• Processing of certified payroll and labor reports - preferred
• Handle requests for certificate of Insurance(COI)
• Overall accounting functions
• Process AP check payments
• Monitor project costs, committed costs, labor, equipment, subcontractors, and materials
• Review and analyze job cost reports to identify cost overruns, trends, and potential risks
• Work with Project Managers to prepare monthly cost-to-complete and revenue forecasts
• Track project performance against budget and profitability targets
• Prepare and process customer billings, including progress billings, AIA billings, time and material billings, and change order billings
• Review contracts to ensure billing complies with customer requirements and contractual terms
• Track accounts receivable and assist with collections activities
• Support revenue recognition processes in accordance with company policies and accounting standards
• Review project contracts, subcontract agreements, and purchase orders
• Monitor approved and pending change orders to ensure accurate project financial reporting
• Maintain contract logs and ensure proper documentation of project financial transactions
• Support project compliance with contractual and regulatory requirements
• Review and process supplier and subcontractor invoices
• Verify invoice coding and allocation to appropriate projects and cost categories
• Assist with subcontractor payment processing, lien waiver tracking, and compliance documentation
• Reconcile project-related vendor accounts as needed
• Prepare monthly project financial reports and variance analyses
• Provide Project Managers with timely financial information to support decision-making
• Analyze project margins, productivity metrics, cash flow, and work-in-progress (WIP) schedules
• Assist management with forecasting project revenues, costs, and gross margins
• Identify and address underbillings, overbillings, and project risks
• Ensure compliance with company policies, accounting standards, and internal controls
• Maintain accurate project documentation and financial records
• Assist with bonding, insurance reporting, and other construction-specific compliance requirements.

Minimum and/or Preferred Qualifications

• Education: High School Diploma or GED equivalent, Bachelor's degree in Human Resources, Accounting, Finance, Business, or a related field required.
• Experience: 3+ years of accounting experience, preferably in construction, HVAC, mechanical contracting, or plumbing industries. Knowledge of AIA billing and construction contract administration preferred.

Skills

• Strong analytical and problem-solving skills
• Excellent organization and attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Strong communication and collaboration skills
• Ability to work effectively with project teams and operational leadership
• High level of integrity and confidentiality