Project Accountant

About the role

Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas-based professional consulting firm with five offices across Texas in Houston, The Woodlands, College Station, Austin, and San Antonio, plus remote team members throughout the United States. The firm delivers civil engineering services across industrial, commercial, large mixed-use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single-family residential projects.

We are seeking a detail-oriented and experienced Project Accountant to join our accounting team within the civil engineering industry. This role oversees project financials, monitors costs, ensures accurate revenue recognition, and manages project billing. The ideal candidate has a strong background in project accounting and works closely with project operations teams to support financial accuracy, efficiency, and timely billing in a fast-paced, project-driven environment.

Responsibilities

Billing & Invoicing

• Prepare and issue monthly client invoices in accordance with contractual terms and project milestones.
• Perform monthly revenue recognition, work-in-progress (WIP) reporting, and job cost analysis.
• Collaborate with project managers to resolve billing discrepancies, process change orders, and address client billing inquiries.
• Set up and review projects in the accounting system for accuracy, ensuring complete and accurate financial records are maintained throughout the project lifecycle.
• Distribute invoices to the appropriate clients in a timely manner and in accordance with client requirements.
• Monitor accounts receivable aging and coordinate with the AR specialist on outstanding balances and collection efforts.

Subconsultant & Project Cost Oversight

• Review, process, and enter subconsultant invoices related to assigned projects, ensuring accuracy and proper coding.
• Ensure accurate allocation and tracking of project costs in accordance with approved budgets and established cost codes.
• Review subconsultant contracts and certificates of insurance to ensure compliance with company policies and contractual requirements.
• Monitor subconsultant payment status and coordinate with Accounts Payable (AP) to facilitate timely payments.
• Assist with reconciliations of subconsultant accounts payable and resolve related discrepancies as needed.

Compliance & Documentation

• Ensure compliance with company policies, applicable industry regulations, and contractual requirements.
• Maintain organized and accurate project documentation, including invoices, contracts, change orders, and other supporting financial records.

Reporting & Financial Controls

• Respond to audit requests by providing accurate documentation and timely follow-up.
• Support the implementation of financial best practices, process improvements, and internal controls to enhance efficiency and accuracy.
• Perform special projects, financial analyses, and ad hoc reporting as requested by management.

Qualifications

Education and Experience

• 4+ years of experience in project accounting; A&E industry experience strongly preferred.
• Bachelor's degree in accounting, finance, Business Administration, or a related field.

Technical Skills

• Proficiency in Deltek Ajera or similar project accounting software is highly desirable.
• Advanced Microsoft Excel skills, including the ability to create financial models, perform variance analysis, and track project costs.
• Strong knowledge of accounting principles related to project-based work.

Additional Qualifications

• Exceptional attention to detail, particularly in financial record-keeping, billing, and cost tracking.
• Excellent written and verbal communication skills; able to work collaboratively with cross-functional teams.
• Ability to collaborate effectively with project managers, senior leadership, and other team members.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Ability to prioritize work and handle a high volume of project-related accounting tasks with accuracy.