Project Accountant
Position Summary
The Project Accountant will work with and collaborate with professional and operations staff. This position will work as part of the Accounting Team and interact closely with the project management, field and design staff to perform standard accounting activities over the lifecycle of the project.
Essential Functions
Project Facilitation / Administration (70%): Provide support for new PO and CO, routing, confirming and entering data as needed. Provide support and guidance on project initiation in ERP system. Generate and submit billings according to client submission requirements including organization of required backup and conformance to firm billing standards and contract requirements. Research invoicing discrepancies and make any necessary corrections or adjustments. Review project financial documents and scheduled billing for accurate projected revenue. Provide data and support in relation to resource planning. Work closely with project managers to monitor timely payment of invoices and follow up as necessary. Manage accounts receivable and collection process, including timely reporting of status and issues. Hold weekly meetings with project managers to address outstanding items, provide insights / data requests and answer any ERP questions.
Financial Reporting / Analysis (10%): Analysis and reporting to support leadership and project teams for current and future reporting needs including project expenses, accounts receivable and cash flow.
Compliance & Contract Management (10%): Manage subcontractor invoicing per contract requirements. Coordinate project contracts and change orders including all applicable attachments, to subcontractors / subconsultants and follow through until contract is fully executed. Provide and collect all necessary information supplemental to the contract, including but not limited to NDA, COI, ACH info, W9, billing forms, etc. Maintain concise contract administration files on the network and in the accounting system. Ensure conformance to policy and propose / maintain updates as needed.
Audit / Process Improvements (10%): Ensure project data accuracy by auditing projects as needed. Work with department manager and project managers to develop project management tool automations.
Completion of Assigned Tasks and Deliverables on Time and on Budget
Performs other related duties as assigned.
Position Requirements
A full understanding of project accounting, billing projections and contract administration.
Skilled using M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheet.
Project Accounting Experience including analyzing budget vs actual on a project-by-project basis. Ability to manage complex billing schedules, invoicing, experience with AIA G702/G703.
Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace.
Ability to communicate verbally and in writing technical and non-technical information.
Ability to identify problems, evaluate alternatives and implement effective solutions.
Ability to accurately prepare, update and maintain records, files and reports.
Ability to work successfully as a member of a team and independently with moderate supervision.
Ability to work under pressure and meet close deadlines.
Education / Experience Requirements
A full understanding of project accounting, billing projections and contract administration.
Skilled using M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheet.
Project Accounting Experience including analyzing budget vs actual on a project-by-project basis. Ability to manage complex billing schedules, invoicing, experience with AIA G702/G703.
Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace.
Ability to communicate verbally and in writing technical and non-technical information.
Ability to identify problems, evaluate alternatives and implement effective solutions.
Ability to accurately prepare, update and maintain records, files and reports.
Ability to work successfully as a member of a team and independently with moderate supervision.
Ability to work under pressure and meet close deadlines.
Physical Demands
- Frequent movement through home office, facility and other environments.
- Occasionally moves equipment or other items weighing up to 25 pounds.
Travel / Relocation Requirements
Up to 5%, this may include travel to any or all 50 US states.
Benefits
Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment
Notice To Third Party Agencies
STC does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.