Project Accountant

Essential Duties And Responsibilities

• Prepare and submit monthly invoices for fixed-fee, lump-sum, and time-and-material contracts in accordance with client requirements and contract terms.
• Review project billing information for accuracy and completeness prior to invoice submission.
• Investigate and resolve billing discrepancies and client invoicing issues.
• Prepare and submit conditional and unconditional lien waiver releases when required by project contracts.
• Review client contracts, amendments, addenda, purchase orders, and other funding commitments to identify project requirements, fees, billing terms, and contractual obligations.
• Maintain accurate documentation of contracts and project-related records.
• Create and maintain project records within the accounting ERP system and network filing structure.
• Update project budgets, work breakdown structures (WBS), contract values, billing terms, and project information.
• Ensure project records remain accurate and current throughout the project lifecycle.
• Document and maintain critical project notes and financial information.
• Perform routine collection efforts and client follow-up communications.
• Monitor outstanding receivables and escalate collection concerns when necessary.
• Collaborate with Project Managers regarding collection strategies and client payment issues.
• Afford assistance with project audits and client audits as required.
• Generate financial reports, project status reports, and custom management reports.
• Analyze project financial data and identify potential issues impacting project profitability.
• Support accounts payable and other accounting functions as needed.
• Participate in special projects and department initiatives.
• Perform other accounting and administrative duties as assigned.

Required Qualifications

• A high school diploma and a minimum of five (5) years of experience in project accounting, construction accounting, professional services accounting, or a similar accounting role.
• Experience in the engineering, architecture, construction, or professional services industry.
• Experience with accounts receivable, collections, contract administration, and project billing.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience working with accounting ERP systems.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet competing deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.