Project Accountant

The Position

The Project Accountant is responsible for compiling, analyzing, monitoring and accurately presenting financial data for the projects they have been assigned. Responsibilities include maintaining good relations and communications with the field and corporate personnel and other involved parties. Position requires working with tight deadlines and a multitude of accounting activities.

Primary Responsibilities

• Maintains payment terms and follows-up of pending invoices in Sage Paperless
• Maintains open lines of communication with all vendors, subcontractors and their subs/material suppliers
• Maintains open lines of communication with the project management team and facilitates resolution of potential problems
• Processes subcontractor requisitions & invoices on a monthly/daily basis or as called for by schedule
• Monitors and expedites payment on vendors that offer early payment discounts & D&B reporting vendors
• Selects subcontractors’ payments per cash flow instructions
• Notifies/ distributes Subcontractor payments and insures maximum compliance with established policy prior to releasing
• Maintains compliance with Joint Check Agreements and/or vendor credit terms to ensure maximum efficiency
• Aids with all vendor inquiries and status of accounts
• Periodically ensures that procedures are being followed, deadlines for month-end are met and to promote communication between the field and accounting department
• Aids project management team with project close out process including but not limited to obtaining final releases from subcontractors and sub tier contractors. Obtaining subcontractor guarantees
• Reconciles AIA Payment Applications and revises, if necessary
• Maintains/Updates Subs insurance/release files and insures maximum compliance with established policy
• Prepares Job Cost records for an accurate and timely monthly close-out
• Sends out Sworn Statements to vendors/suppliers of subcontractors as necessary
• Keeps current and accurate account of all Notice to Owners, Notice of Non-Payments, Claim of Liens, Releases and Sworn Statements in order to avoid any legal issues
• Other related duties as assigned by management

Education and Experience

• Bachelor's degree or equivalent experience plus one year of related experience
• Minimum of three years’ experience working as a Project Account in Construction

Skills and Knowledge

• Intermediate to advanced computer literacy, including experience in Microsoft Excel spreadsheets and Microsoft Word processing
• Sage 300/Timberline accounting software preferred
• Ability to work well with others under deadline situations and respond to changes in priorities
• Good written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently, take initiative, set priorities and see projects through to completion