Project Accountant

Overview

Manages and coordinates all project and/or service accounting functions. Provides support to the Project Managers, Business Unit Leaders, Cost Accounting Manager and other team members as required or needed. Work closely with clients (Owners or General Contractors), vendors and subcontractors. Strong working knowledge of project accounting functions, MS Office, and ERM and/or CRM software systems is required.

Specific Responsibilities

• Purchase Orders/Subcontracts
• Aid in executing and tracking purchase orders, work orders and sub-contract change orders
• Verify purchase order balances in accounting software – assist in PO reconciliation
• Prepare and send purchase order closeout letters and/or final releases to vendors
• Subcontract/Vendor Lien Release Management
• Input and track all subcontracts, including change orders, liens, AP, etc.
• Ensure all subcontracts are executed and insurance certificates are received and valid
• Work with payroll department and subcontractors to ensure certified payroll reports comply with all reporting requirements
• Work Orders
• Set up customers and sites for Service Account Managers
• Set up and maintain work orders, purchase orders and subcontracts
• Invoice all completed work orders
• Review work order A/R with Service Manager-follow up on outstanding issues
• Review and close out work orders on a monthly basis
• Review month end costs and billing to ensure GL reconciliation
• Review and resolve any invoice/PO issues
• Track and turn in all work order time completed by service technicians
• Billing
• Work closely with PM to prepare, post and submit monthly billing to the clients, including schedule of values creation and maintenance
• Review and adjust budgets as necessary
• Proactively analyze and mitigate any billing issues
• Compile and complete all labor/material/other cost analysis
• GC (General Contractor) lien release management
• Job Cost and Analysis
• Support in preparation of formal monthly Cost-to-Complete project reviews and completion of budget revisions
• Aid in on-going budget realignments and/or adjustments
• Aid in Earned Value Analysis (Percent Complete / Revenue Recognition methods) when appropriate
• Accounts Receivable
• Maintain AR aging reports - Review, reconcile and follow-up on outstanding AR
• Work closely with PM and client to ensure invoices are submitted correctly and accurately
• Create and send out monthly statements of account (service side only)
• GC (General Contractor) lien release management
• Contract Assistance
• Aid PM with change orders and ensure proper entry and tracking in ERP system
• Understand contract financial terms and conditions and meet any/all requirements
• Assist in the preparation and review of project cost-to-completes
• Knowledge, Skills and Abilities
• Strong working knowledge of project accounting functions including billing, project budget analysis, purchase and work orders, subcontractor financial management, cost-to-complete analysis, contract financial requirements, change orders, AR aging, Revenue Recognition Rules, etc
• Working knowledge of Earned Value Management (EVM) analysis a plus
• ERP systems
• Cost and budget analysis, including cost-to-date and cost-to-complete analysis and forecasting
• Time management, organization and attention to detail
• Effective written and verbal communication
• Problem solving and analysis
• Microsoft Office Products, including Excel
• Physical Requirements
• Using hands
• Reaching
• Climbing stairs
• Talking and hearing
• Driving
• Lifting (up to 25 lbs)
• Sitting
• Standing
• Stooping
• Vision acuity (near and far)
• Walking
• Requirements
• Requirements for this position include a degree in accounting, business administration, or other related field. While a degree is preferred, candidates with a CCIFP or 7+ years of project accounting experience will also be considered.
• The position requires experience in ERP systems, strong Microsoft Office skills, including excel, along with strong communication skills, both written and verbal.
• The ability to adapt to change, have flexibility and a process improvement mindset with a focus on development and implementation is a must.
• This position requires attention to detail and the ability to use discretion and independent judgement on all listed tasks while being a team player.
• Experience in project accounting/controls in the construction industry and experience with Spectrum software is preferred.

Benefits

• Medical, dental, and vision plans
• Disability, and life insurance
• Employee-matched 401(k)
• Paid time off (PTO)
• An employee assistance program that includes counseling, legal, and financial advice
• Generous employee referral program
• Access to technical, safety, personal finance, and leadership training through Encore University
• Cell phone allowances
• Short-term incentive program

Contact Information

To request an accommodation during the application process, please contact HR@EncoreElectric.com. Encore Electric, Inc. is an EOE, including disability/vets.