Project Accountant

Essential Duties and Responsibilities

• Assist in communicating with (or to) individuals or groups verbally and/or in writing (e.g., customers, suppliers, employees). Maintain relationships to ensure needs are met and problems/conflicts are resolved.
• Process invoices for routing, coding, approval, and payment in accounting software.
• Track and record field office (if applicable) preparation, including posting of statutory notices, preparation and filing of notice of commencements, provision of first aid kits, injury re-post forms/instructions, and OSHA logs, ordering water supply, and advising appropriate parties of location of new field office.
• Together with the project team, set up and maintain job logs, job files, including job coding, filing, scanning.
• Process employment applications and assist in other employment activities.
• Assist project team in submitting time for payroll purposes.
• Prepare, process, and file all assigned job-related correspondence and invoices.
• Process waivers, contract forms, change orders, notices to subcontractors, changed conditions, construction schedules, and purchase orders as assigned.
• Perform various administrative tasks for the jobsite/office, including: handling incoming/outgoing mail and overnight mail, establishing new supplier accounts, overseeing maintenance of office equipment, purchasing supplies, preparing meeting minutes, answering telephones, filing, etc.
• Attend all scheduled staff meetings and company functions that arise from time to time, including those scheduled before or after normal work hours (early AM, evenings, weekends).
• Provide information to appropriate individuals regarding project status and communicate between the field and corporate office.
• Establish original estimate and contract items in the accounting cost system.
• Ensure job cost reports and accounts receivable reports are accurate at all times.
• Ensure all information in the project cost system and underlying supporting records are properly classified in a manner that best facilitates the use of the information.
• Understand the nature of the project cost systems and information processed. Bring issues to the attention of accounting management and the Project Manager for assistance and further evaluation.
• Enter all financial paperwork into the accounting system to ensure timely and accurate job cost information in accordance with BCC JSox and audit requirements. This includes owner change orders (interface), owner billings (interface), budget transfers, job cost transfers, and subcontractor pay requirements.
• Collaborate with key people to process monthly billings to owners and run projected final cost reports. (Subcontractor Management)
• Process subcontractor monthly pay applications via BCC online system and ensure all supporting attachments are correct. Follow up with subcontractors to obtain any missing documents so subcontractors are paid on time.
• Maintain subcontractor/vendor purchasing register. Verify all subcontractors have current insurance certificates, lien wavers, notices, etc. by checking the accounting non-compliance report and the fully executed contract prior to the subcontractor starting work.

Preferred Qualification

• Associates degree from two-year College or University and 2-4 years related experience and/or training; or equivalent combination of education and experience.