Project Accountant

Responsibilities

• Collaborate with project managers on all accounting aspects of projects from initial proposal through final closeout.
• Validate that project proposals, purchase orders, and internal project setup documents are complete, accurate, and properly approved.
• Set up and maintain client projects in the project accounting system to support accurate billing and financial reporting.
• Understand different billing structures, including cost‑plus, cost‑plus‑to‑a‑maximum, and lump‑sum, and ensure invoices are formatted and presented correctly for each client.
• Prepare, review, and submit client invoices in a timely and accurate manner, adhering to project and contract requirements.
• Review and approve project‑related vendor purchase orders and invoices to ensure they align with project budgets and terms.
• Conduct frequent project financial reviews, including validating estimated cost‑to‑complete calculations, month‑end over/under work‑in‑progress (WIP), and analyzing project variances.
• Manage and understand multi‑company project postings for revenue and expense to ensure proper intercompany accounting.
• Oversee project accounts receivable and collections activities, including researching and resolving cash receipt discrepancies.
• Apply knowledge of U.S. sales tax laws as they relate to professional services and project materials sold, ensuring compliance in billing and reporting.
• Close out projects upon completion, confirming that all billable items have been invoiced and that outstanding commitments and variances are resolved.
• Maintain accurate documentation related to project accounting activities, including lien waivers and other required project financial records.

Skills

• At least 2 years of project accounting experience, managing financial aspects of multiple concurrent projects.
• A minimum of 4 years of overall accounting experience in a professional environment.
• Strong knowledge of project accounting processes, including project setup, WIP analysis, and project closeout.
• Hands‑on experience with project billing, including cost‑plus, cost‑plus‑to‑a‑maximum, and lump‑sum billing methods.
• Ability to prepare, review, and submit accurate client invoices within required timelines.
• Experience reviewing and approving vendor purchase orders and invoices related to project activities.
• Proficiency in managing project accounts receivable and collections, including resolving cash receipt discrepancies.
• Understanding of U.S. sales tax laws as they apply to professional services and project materials.
• Familiarity with lien waivers and related project financial documentation.
• Capability to work within a project accounting system to set up and maintain projects for accurate financial reporting.

Work Environment

The role begins with an in‑office training period of approximately 4 to 6 weeks to ensure familiarity with systems, processes, and team workflows. After training, the position transitions to a primarily remote arrangement, with most team members choosing to come into the office 1 to 2 times per quarter. The office, located in Eden Prairie, offers a very pleasant and professional environment, and team members are welcome to work on‑site more frequently if they prefer. The setting supports a blend of focused independent work and periodic in‑person collaboration, with standard professional office attire when working on‑site.

Pay

The pay range for this position is $36.00 – $38.50 per hour. Individual compensation within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent factors.

Benefits

• Medical, dental & vision coverage
• Critical Illness, Accident, and Hospital insurance
• 401(k) Retirement Plan – pre‑tax and Roth post‑tax contributions available
• Life Insurance (voluntary life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, vacation or sick leave)

Location

This is a contract‑to‑hire, hybrid position based out of Hopkins, MN. The role is primarily remote after the initial training period, with occasional on‑site visits to the office.