Project Accountant

Key Responsibilities/Accountabilities

• Maintain accurate subcontractor accruals, including tracking incurred costs, coordinating with field teams and subcontractors, and ensuring timely and precise cost recognition for monthly financial reporting
• Execute and manage high-volume purchasing card (P-card) transactions to support project operations; ensure proper coding, documentation, policy compliance, and timely reconciliation
• Support timekeeping and labor compliance, including reviewing and entering timesheets for hourly personnel in APTIM and client systems in accordance with APTIM policies and California labor regulations (including overtime and labor classifications)
• Aid the Program Manager with labor tracking and corrections, ensuring accurate labor charging and audit-ready documentation
• Perform reconciliations, audits, and ad-hoc financial analysis to resolve discrepancies and improve accuracy of project financials
• Identify and support process improvements across billing, accruals, procurement, and timekeeping workflows
• Contribute to a team-oriented environment, providing backup support and assisting teammates during high workload periods
• Adhere to a strict monthly financial reporting cadence, ensuring the timely development of accurate subcontractor accruals for the Project Cost Scheduler, and performing thorough reconciliation of high-volume P-card transactions to maintain financial integrity and audit readiness

Basic Qualifications

• Minimum 1 year of accounting experience or relevant accounting coursework (community college or university)
• Demonstrated ability to work effectively in cross-functional, team-based environments
• Strong proficiency in Microsoft Excel
• Highly organized, detail-oriented, and capable of managing electronic documentation independently
• Proven ability to manage multiple priorities, meet deadlines, and perform under pressure
• Team-oriented with the ability to thrive in a fast-paced, dynamic environment
• Strong critical thinking and problem-solving skills in day-to-day business situations
• Proven ability to conduct independent research and resolve issues within required timelines
• Demonstrated adaptability and willingness to learn new systems, processes, and client requirements

Desired/Preferred Qualifications

• Experience with JD Edwards (JDE) or similar enterprise ERP/cost tracking systems
• Prior experience supporting project-based accounting, billing, or cost controls environments
• Familiarity with high-volume transaction processing (e.g., P-cards, subcontractor invoices, accruals)
• Intermediate Excel skills, including data analysis, reconciliation, and reporting functions
• Understanding of timekeeping systems and labor compliance requirements (e.g., California labor regulations)
• Experience with artificial intelligence (AI) platforms such as Microsoft Copilot, ChatGPT, and NotebookLM