Project Accountant 2

About the role

The Project Accountant 2 at Manhattan Construction Company is responsible for maintaining records and processes related to the Owner Contract and Project Budget. They work under the supervision of the Project Manager and the Director of Project Accounting.

Responsibilities

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Review subcontractors' pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager and Subcontractor as appropriate
• Requests, collects, and files partial and final releases of liens
• Tracks and assists with subcontractor insurance compliance renewals
• Requests and obtains valid W-9s for new vendors
• Collections and processes certified payrolls when required
• Processes payroll for hourly employees
• Aids in the onboarding of new team members
• Aids in the project setup process, including Job Cost Budgets and Staff Rate verification
• Aids in reviewing owner contracts to identify contractual terms for accounting and billing requirements with the project team and documents said requirements in the Contract Abstract
• Attends 'pencil-copy' meetings with subcontractors and Owners
• Attends assigned projects' PSR reviews and meetings
• Routinely performs reconciliation and audit reviews to identify any over/under variances; communicates effectively and pursues resolution
• Works with the Project Manager to create and monitor Billing Forecasts and Change Management
• Prepares and processes Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)
• Generates billing backup detail and reconciles billings against job cost per MCC Standards
• Prepares Job Cost Corrections as required
• Reviews and provides guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
• Manages the AP/AR process consistently in VISTA
• Coordinates vendor payments with Corporate AP staff to ensure company policy is followed prior to payment, including adherence to pay-if-paid provisions
• Sets up and maintains general subcontractor correspondence and accounting files in the document control system
• Helps maintain records of computer-related equipment and prepares equipment transfers as needed
• Assists the Superintendent or Safety Manager in maintaining OSHA documentation and postings
• Aids in the Project Close Out process
• Develops a basic understanding of various delivery methods through experience with a variety of project sizes and types; works across multiple projects with varying sizes and complexities
• Provides general administrative support to the project team as requested
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work

Qualifications

• High school diploma or GED
• 4-year bachelor's degree or relevant accounting experience
• 6 years of industry experience

Skills & Abilities

• Strong computer skills, including proficiency in Microsoft Office applications and the ability to learn new programs/systems quickly
• Comfortable working in a paperless environment
• Good time management and organizational skills
• Ability to analyze, identify, and resolve issues with accounts receivable and accounts payable
• Functions actively and effectively as part of a team
• Basic understanding of different delivery methods and experience with a variety of project sizes and types
• Dependability