Programme Coordinator, Sierra Leone

About the role

The successful candidate will be part of an exciting initiative to transform how ECCE initiatives are funded and delivered in Sierra Leone. EOF offers its team the opportunity to drive systems change at scale, while working in a mission-driven, high-performing team.

Functions / Key Results Expected

• Stakeholder management: Support the Country Lead to build influential relationships with government so that their program decision-making is well informed by EOF recommendations; and so that they are actively championing the program, outcomes-based approaches and using OBF related evidence to improve systems or policy implementation.
• Support the Country Lead to manage relationships with implementing partners throughout the program’s implementation
• Support implementing partners to address challenges during implementation by meeting with them regularly, collating a summary of challenges, and supporting the Country Lead to proactively solve or escalate issues with program partners or with EOF’s wider team.
• Support and facilitate broader stakeholder engagement in coordination with the Country Lead and programme team, fostering collaboration with the Government of Sierra Leone, donors, implementing partners, and other relevant partners, ensuring ongoing alignment.
• Prepare for program governance meetings, including logistics and content preparation.
• Prepare for program governance meetings, including logistics and content preparation.
• Support the Country Lead to gather intelligence and understanding of donors/ partners in the education system including identifying and influencing future funding opportunities, such as GPE or donor programming in development.

Programme implementation

• Support the Country Lead with day-to-day programme implementation.
• Coordinate and conduct site visits to programme locations to observe implementation, gather feedback, and assess safeguarding systems, documenting findings and preparing reports on adherence to EOF’s safeguarding standards.
• Work with the independent evaluator and implementing partners to coordinate results verification, including data submission processes, fieldwork, verification timelines, and payment.
• Career support and facilitate broader stakeholder engagement in coordination with the Country Lead and programme team, fostering collaboration with the Government of Sierra Leone, donors, implementing partners, and other relevant partners, ensuring ongoing alignment.

Programme coordination

• Support the programme team’s workplan management, such as by tracking and following up on action items from internal and external meetings, including with government partners.
• Prepare and facilitate programme governance meetings, coordinating logistics and developing background documentation.
• Prepare operational performance updates and summaries for internal teams and programme partners, highlighting progress, risks, delays, and mitigation measures.
• Contribute to programme communications, providing field-level insights and coordinating with EOF’s Communications team on visibility materials.

Operational support for the programme

• Draft EOF’s annual procurement and travel plans, and coordinate logistics for programme events and team travel, including by handling venue bookings and invoice reimbursement, in collaboration with EOF’s central Operations team.
• Maintain operational standards and protocols, supporting the development and implementation of SOPs, safeguarding guidelines, and visit procedures in collaboration with EOF’s Operations team.
• Maintain accurate and up-to-date records of assets and supplies, including inventory and procurement logs.

Financial and budget administration

• Monitor expense verification activities and operational due diligence processes, ensuring compliance with UNOPS standards.