Program Support Secretary - Part-Time
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Avoid filler. We need to preserve all substantive info, not invent or summarize away detail. Remove boilerplate: cookie/navigation/legal/EEO etc. The posting includes EEO statement at end: "The Central Point School District recognizes the diversity..." That's boilerplate; we should remove it. Also "Work Year: 184 Days Bargaining Unit: OSEA FLSA Status: Non-Exempt Date Approved: tbd Date Revised" maybe minor metadata; we can fold into short p or drop. The instruction: do NOT put Job ID/requisition numbers as headings — fold minor metadata into a short
or drop it. So we can include a short paragraph for work year etc. We need sections: About the role (maybe district description and purpose). Responsibilities (essential job functions). Requirements (maybe required qualifications). Qualifications (maybe same as requirements? Might duplicate; we can combine? But we need to decide: The posting has "Required Qualifications" list. Also "Purpose" and "Nature of Work". Could treat "About the role" as district description + purpose. "Responsibilities" as essential job functions. "Requirements" as required qualifications. "Qualifications" maybe not needed separate; but we could include "Qualifications" as same as requirements? Might be redundant. Better to have sections: About the role, Responsibilities, Requirements, Benefits, Pay, Schedule. Skills maybe not explicit; we could omit if no specific skills list. The posting mentions "knowledge of and adherence to policies, procedures, and regulations", "communication, organizational and managerial aptitude", "professional decorum". Could be considered skills. But we can include a Skills section if we have content. However instruction: Prefer a few substantive sections over many thin ones. So maybe combine skills into Responsibilities or Requirements. We need to include Pay and Benefits sections only if posting states them. It does: Compensation and Benefits: $19.76 - $23.75, depending upon approved accepted experience Longevity pay after completion of 6 years of employment Annual COLA pay increase (as negotiated with Oregon School Employees Association) Annual step pay increase awarded to eligible employees 8 paid holidays annually 10 paid sick leave days per year 2 paid personal leave days per year 5 paid bereavement leave days per year, per occurrence $80.17 per month toward either: Section 125 or 403B (if employee elects to enroll in either a Section 125 or 403B, the district will match an additional $40. per month) $60. per month employer match into a tax sheltered annuity when employee contributes $35. per month Employee Assistance Program (EAP) 6% district-paid contribution towards Oregon Public Employees Retirement System We need to separate Pay and Benefits? The instruction: Use headings Pay, Benefits, Schedule. So we need to split compensation details into Pay (wage, longevity, COLA, step increase) and Benefits (holidays, sick leave, personal leave, bereavement, Section 125/403B match, tax sheltered annuity match, EAP, retirement contribution). Schedule: hours per day, calendar days. Thus we will have sections: About the role, Responsibilities, Requirements, Pay, Benefits, Schedule. We need to ensure we don't repeat job title as heading. Already not. We need to output only HTML fragment, no /, no markdown. Let's craft:
About the role
School District #6 is located in the famous Rogue River Valley of Southern Oregon, nestled between the Cascade and Siskiyou Mountain ranges. The area offers natural, theatrical, musical, educational and athletic opportunities. The district is being restructured to improve its already excellent program, seeking innovative and energetic teachers committed to kids and educational improvement who want to participate in creative decision making. The Program Support Secretary provides secretarial and clerical support for the Special Education department, ensuring efficient administration of district‑level programs.
But we need to preserve all substantive info; we can't omit details like "POSITION: Program Support Secretary - Part-Time (Special Education - School Psychologist Support) HOURS: 5.75 hours per day BUILDING: Special Education Department CALENDAR: 184 days per year (August - June)". Those go to Schedule section. We also need to include purpose etc. Let's include purpose and nature of work in About the role. Responsibilities: list essential job functions as- ... each.
Requirements: list required qualifications as
- ... each.
Pay: list compensation details.
Benefits: list benefits.
Schedule: hours per day, building, calendar.
We also need to include minor metadata like Work Year etc maybe in Schedule paragraph.
Let's extract details:
From posting:
POSITION: Program Support Secretary - Part-Time (Special Education - School Psychologist Support)
HOURS: 5.75 hours per day
BUILDING: Special Education Department
CALENDAR: 184 days per year (August - June)
COMPENSATION and BENEFITS:
$19.76 - $23.75, depending upon approved accepted experience
Longevity pay after completion of 6 years of employment
Annual COLA pay increase (as negotiated with Oregon School Employees Association)
Annual step pay increase awarded to eligible employees
8 paid holidays annually
10 paid sick leave days per year
2 paid personal leave days per year
5 paid bereavement leave days per year, per occurrence
$80.17 per month toward either: Section 125 or 403B (if employee elects to enroll in either a Section 125 or 403B, the district will match an additional $40. per month)
$60. per month employer match into a tax sheltered annuity when employee contributes $35. per month
Employee Assistance Program (EAP)
6% district-paid contribution towards Oregon Public Employees Retirement System
Purpose: The Program Support Secretary ensures the efficient and organized administration of a District-level program or department by coordinating communication between district and school personnel and performing specialized secretarial and clerical duties.
Reports to: District-level administrator, supervisor, or licensed specialist
Nature of Work: The Program Support Secretary works independently following standardized routines under general supervision. The nature of the work requires knowledge of and adherence to policies, procedures, and regulations. Because the job at times requires coordinating and organizing between school and district-level personnel, the position requires significant communication, organizational and managerial aptitude, as well as a high level of professional decorum.
Supervision Exercised: No direct supervision.
Interface: Primarily interfaces with administrators, licensed and non-licensed school staff. The Incumbent will occasionally interact with students and families.
Essential Job Functions (list):
- Coordinates the office operations of a district level administrator(s) or department(s), including matters pertaining to scheduling, record-keeping and correspondence.
- Screens incoming calls, mail and visitors, responding independently to routine inquiries not requiring the attention of an administrator or supervisor.
- Provide scheduling support by managing multiple calendars, including scheduling appointments, meetings and conferences for administrators or licensed specialists.
- Coordinates between school personnel and administration/supervisor/specialists in the gathering of records and information needed to maintain compliance with state and federal regulations.
- Participate in ongoing training, as necessary, to perform specialized protocols and tasks.
- Monitors, organizes and maintains various types of records, some of which will contain personal and/or confidential information. These records include but are not limited to: student records, such as grade or attendance data, special education documents, or medical/health reports; records pertaining to special grants or specific funding sources; records tracking or reporting specific department data.
- Produces typed and edited documents from oral or written instructions, including correspondence, reports, memoranda and interoffice communications.
- Serve as a liaison between the department and school licensed and unlicensed staff.
- Travel to district facilities and schools to provide support, technical assistance or training for non-licensed staff.
- Maintain proper inventories of supplies and specialized equipment.
- Coordinate with the business office the processing of department financial records, including requisitions, expenditures, and billing.
- Communicates with district patrons and families in person, by phone or email.
- Operates a variety of standard office equipment, including a computer, copier, fax machine and calculator.
- Responds to general inquiries for information and assistance.
- Maintains effective and respectful working relationships with staff and students.
- The statements contained above reflect general details as necessary to describe the principal functions of this job but should not be considered an all-inclusive listing of work requirements. Individuals may at times perform other duties as assigned which could include work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
Required Qualifications:
- Must possess a high school diploma or equivalent.
- Must possess two years' experience in a secretarial position.
- Must pass a criminal background check.
- Must have a valid driver's license.
- Must be able to read, write, understand and follow multi-step written and verbal instructions in English.
Working Conditions:
- The Program Support Secretary works primarily indoors in an office environment.
- The position requires regular work at a computer, as well as the ability to write, hear and speak.
- The incumbent will also occasionally be required to kneel, bend or crouch.
- Potential exposures may include blood-borne pathogens and sick or injured students.
- The position requires some interaction with children from diverse backgrounds, many of whom experiences behavior, academic, or physiological challenges.
Work Year: 184 Days
Bargaining Unit: OSEA
FLSA Status: Non-Exempt
Date Approved: tbd
Date Revised
We need to omit EEO statement.
Now craft HTML.
We'll have:
About the role
School District #6 is located in the famous Rogue River Valley of Southern Oregon, nestled between the Cascade and Siskiyou Mountain ranges. The area offers natural, theatrical, musical, educational and athletic opportunities. The district is being restructured to improve its already excellent program, seeking innovative and energetic teachers committed to kids and educational improvement who want to participate in creative decision making. The Program Support Secretary ensures the efficient and organized administration of a district‑level program or department by coordinating communication between district and school personnel and performing specialized secretarial and clerical duties. Reports to a district‑level administrator, supervisor, or licensed specialist and works independently following standardized routines under general supervision, requiring knowledge of policies and regulations, strong communication, organizational and managerial aptitude, and a high level of professional decorum.
That captures purpose and nature.Responsibilities
- Coordinates the office operations of a district level administrator(s) or department(s), including scheduling, record‑keeping and correspondence.
- Screens incoming calls, mail and visitors, responding independently to routine inquiries not requiring administrator or supervisor attention.
- Provides scheduling support by managing multiple calendars, including scheduling appointments, meetings and conferences for administrators or licensed specialists.
- Coordinates between school personnel and administration/supervisor/specialists in gathering records and information needed to maintain compliance with state and federal regulations.
- Participates in ongoing training as necessary to perform specialized protocols and tasks.
- Monitors, organizes and maintains various types of records, some containing personal and/or confidential information, including student records (grades, attendance, special education documents, medical/health reports), grant/funding records, and department data tracking/reporting records.
- Produces typed and edited documents from oral or written instructions, including correspondence, reports, memoranda and interoffice communications.
- ... each.
Pay: list compensation details.
Benefits: list benefits.
Schedule: hours per day, building, calendar.
We also need to include minor metadata like Work Year etc maybe in Schedule paragraph.
Let's extract details:
From posting:
POSITION: Program Support Secretary - Part-Time (Special Education - School Psychologist Support)
HOURS: 5.75 hours per day
BUILDING: Special Education Department
CALENDAR: 184 days per year (August - June)
COMPENSATION and BENEFITS:
$19.76 - $23.75, depending upon approved accepted experience
Longevity pay after completion of 6 years of employment
Annual COLA pay increase (as negotiated with Oregon School Employees Association)
Annual step pay increase awarded to eligible employees
8 paid holidays annually
10 paid sick leave days per year
2 paid personal leave days per year
5 paid bereavement leave days per year, per occurrence
$80.17 per month toward either: Section 125 or 403B (if employee elects to enroll in either a Section 125 or 403B, the district will match an additional $40. per month)
$60. per month employer match into a tax sheltered annuity when employee contributes $35. per month
Employee Assistance Program (EAP)
6% district-paid contribution towards Oregon Public Employees Retirement System
Purpose: The Program Support Secretary ensures the efficient and organized administration of a District-level program or department by coordinating communication between district and school personnel and performing specialized secretarial and clerical duties.
Reports to: District-level administrator, supervisor, or licensed specialist
Nature of Work: The Program Support Secretary works independently following standardized routines under general supervision. The nature of the work requires knowledge of and adherence to policies, procedures, and regulations. Because the job at times requires coordinating and organizing between school and district-level personnel, the position requires significant communication, organizational and managerial aptitude, as well as a high level of professional decorum.
Supervision Exercised: No direct supervision.
Interface: Primarily interfaces with administrators, licensed and non-licensed school staff. The Incumbent will occasionally interact with students and families.
Essential Job Functions (list):
- Coordinates the office operations of a district level administrator(s) or department(s), including matters pertaining to scheduling, record-keeping and correspondence.
- Screens incoming calls, mail and visitors, responding independently to routine inquiries not requiring the attention of an administrator or supervisor.
- Provide scheduling support by managing multiple calendars, including scheduling appointments, meetings and conferences for administrators or licensed specialists.
- Coordinates between school personnel and administration/supervisor/specialists in the gathering of records and information needed to maintain compliance with state and federal regulations.
- Participate in ongoing training, as necessary, to perform specialized protocols and tasks.
- Monitors, organizes and maintains various types of records, some of which will contain personal and/or confidential information. These records include but are not limited to: student records, such as grade or attendance data, special education documents, or medical/health reports; records pertaining to special grants or specific funding sources; records tracking or reporting specific department data.
- Produces typed and edited documents from oral or written instructions, including correspondence, reports, memoranda and interoffice communications.
- Serve as a liaison between the department and school licensed and unlicensed staff.
- Travel to district facilities and schools to provide support, technical assistance or training for non-licensed staff.
- Maintain proper inventories of supplies and specialized equipment.
- Coordinate with the business office the processing of department financial records, including requisitions, expenditures, and billing.
- Communicates with district patrons and families in person, by phone or email.
- Operates a variety of standard office equipment, including a computer, copier, fax machine and calculator.
- Responds to general inquiries for information and assistance.
- Maintains effective and respectful working relationships with staff and students.
- The statements contained above reflect general details as necessary to describe the principal functions of this job but should not be considered an all-inclusive listing of work requirements. Individuals may at times perform other duties as assigned which could include work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
Required Qualifications:
- Must possess a high school diploma or equivalent.
- Must possess two years' experience in a secretarial position.
- Must pass a criminal background check.
- Must have a valid driver's license.
- Must be able to read, write, understand and follow multi-step written and verbal instructions in English.
Working Conditions:
- The Program Support Secretary works primarily indoors in an office environment.
- The position requires regular work at a computer, as well as the ability to write, hear and speak.
- The incumbent will also occasionally be required to kneel, bend or crouch.
- Potential exposures may include blood-borne pathogens and sick or injured students.
- The position requires some interaction with children from diverse backgrounds, many of whom experiences behavior, academic, or physiological challenges.
Work Year: 184 Days
Bargaining Unit: OSEA
FLSA Status: Non-Exempt
Date Approved: tbd
Date Revised
We need to omit EEO statement.
Now craft HTML.
We'll have: