Program Support Coordinator

Duties and Responsibilities

• Support the program management team across commercial and defense programs by facilitating project setup, owning meeting notes, action item tracking, and follow-up communications.
• Cook up purchasing and procurement activities, including submitting purchase requests, tracking order status, communicating with vendors, and managing shipping and receiving logistics.
• Maintain accurate inventory status of procured components to ensure assembly and integration activities are not blocked.
• Support updates to program schedules, plans, and documentation as directed, keeping information current and accessible to the broader team.
• Coordinate document release activities, including version control, routing for review and approval, and maintaining well-organized file structures.
• Plan and coordinate internal and external meetings and company events, including scheduling, logistics, and materials preparation.
• Aid in proposal activities such as document formatting and coordination of inputs across contributing team members.
• Develop light marketing and communications materials, including graphics and presentations, to support business development and customer engagement efforts.
• Assist with general office management tasks as directed, ensuring the team has what it needs to operate smoothly.

Requirements

• 0–3 years of experience in project coordination, operations support, or a similar role; recent graduates and candidates with equivalent demonstrated experience are encouraged to apply.
• Exceptionally organized with the ability to manage multiple tasks and deadlines simultaneously without losing attention to detail while often supporting multiple projects/programs.
• Clear and professional communicator across written and verbal mediums, with the ability to produce accurate meeting notes, status updates, and well-formatted documents.
• Proactive self-starter who takes ownership of responsibilities and follows through without requiring close direction.
• Collaborative team player who finds purpose in enabling others to be more efficient and effective.
• Proficient in Microsoft Office Suite including SharePoint and Teams; ability to learn project management and ERP tools quickly.

Preferred Skills

• Bachelor’s Degree in a STEM, business, communications, or related field.
• Experience with project management or scheduling tools such as Microsoft Project, Smartsheet, or similar.
• Familiarity with graphic design tools such as Adobe Creative Suite, Canva, or equivalent.
• Experience with purchasing, procurement workflows, or vendor and shipping coordination.
• Prior exposure to defense, aerospace, robotics, or engineering-intensive industries.
• Experience supporting customer-facing activities, trade shows, or company events.

Additional Requirements

• This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR).
• Must be a US Citizen.
• DoD Security Clearance or ability to obtain one. (Non-cleared employees will not be subject to investigation upon employment. However, Stratom employees are expected to maintain their eligibility for a clearance.)

Benefits

Stratom offers an array of benefits to eligible full-time employees, including health insurance, life and AD&D insurance, a retirement investment plan, annual paid time off, and holiday pay.

Stratom is committed to providing Equal Opportunity in Employment, to all applicants and employees regardless of, race, color, religion, sex, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.