Program Specialist II #1984

Duties and Responsibilities

• Provides administrative support to the department by developing and preparing memos, letters, correspondence, reports, legal documents, etc.
• Captures and processes Requests for Proposal (RFP) receipt and recording process.
• Performs MIDAS transactions for approved department activities, including creating spending requests, processing vouchers, ordering supplies, and preparing related records and reports.
• Serves as department contact for website updates and technology issues.
• Answers questions and concerns pertaining to the department.
• Screens calls to determine the best individual to respond and refers to the appropriate party.
• Prepares, monitors, and files itineraries.
• Schedules meetings and makes travel arrangements for the director.
• Maintains administrative and confidential files and records.
• Serves as department timekeeper, maintaining and completing attendance in the timekeeping system.
• Prepares complex presentations for the director and professional staff using Microsoft PowerPoint.
• Maintains administrative and confidential files and records.
• Serves as inventory clerk for the department, maintaining inventory records, documenting all inventory movements, and ensuring inventory control procedures are adhered to by staff.
• Determines and recommends efficient office procedures.
• Serves as liaison for records management.
• Answers questions and concerns of professional and administrative staff.
• Performs other duties as assigned.

Required Qualifications

• A high school diploma or equivalent.
• Two years of progressively responsible secretarial or programmatic experience in an office setting involving typing, computer work, and/or other specialized training.
• Extensive knowledge of office practices and procedures.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Working knowledge of grammar, spelling, and punctuation.
• Excellent communication, organization, and interpersonal skills.
• Ability to maintain confidentiality and professionalism.

Preferred Qualifications

• Some college or technical training.
• Experience coordinating clerical and office procedures for a large department.
• Experience with Management Information Database Accounting System (MIDAS).