Program Specialist
for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections with real content.
We have summary paragraph: "This position provides administrative support to the Office of Research and Development. The incumbent manages personnel actions - procurement - IT access - and departmental compliance. Prepares reports - maintains records - and supports onboarding - training - and timekeeping to ensure accurate - efficient - and policy-aligned operations across research programs within the department. This role requires strong analytical skills - attention to detail - and the ability to manage multiple workflows."
That's about the role. Could be "About the role". Could also be "Responsibilities" but we have duties later.
We have "Qualifications" section with many details: time-in-grade, resume requirements, education, etc. Also "Duties" section with "Major Duties:" bullet list.
We have "Work Schedule: Monday-Friday (8:00am- 4:30pm) Compressed/Flexible: Not Available Telework: This position may be authorized for telework..." etc. That's schedule and telework details. Should we include Schedule section? Yes, we have schedule info. Also telework info maybe part of schedule or benefits? Could be separate but we only have headings allowed: Benefits, Pay, Schedule. Telework could be under Schedule or Benefits? Probably Schedule includes work schedule and telework. We'll include Schedule section with that info.
We have no explicit Pay or Benefits info. So we omit those sections.
We have "Skills" maybe from competencies list: Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, Teamwork. That's skills/competencies. So we can include Skills section with that list.
We have "Requirements" maybe overlapping with Qualifications. But we can combine Qualifications and Requirements? The instruction: use headings for those categories. We need to decide what to put where. Likely "Qualifications" includes education, experience, time-in-grade, etc. "Requirements" could be specialized experience examples? But we have both. To avoid duplication, we can put all qualification details under "Qualifications". "Requirements" maybe we can omit if no distinct content besides qualifications. But we need to include sections only when posting has real specific content. The posting has "Qualifications" heading with details. It also has "Duties" heading. It does not have separate "Requirements" heading besides qualifications. So we will not create a Requirements section unless we have distinct content. We'll treat the qualifications as the qualifications section.
We have "Skills" from competencies list.
We have "Schedule" from work schedule and telework.
We have "About the role" from summary.
We have "Responsibilities" maybe from Major Duties. Could be Responsibilities section.
Thus sections: About the role, Responsibilities, Qualifications, Skills, Schedule.
We need to use - for any list of duties/requirements/benefits. For prose use
.
Thus:
About the role
...summary...
Responsibilities
- Manages procurement and purchasing actions - performing micro-purchases - reconciling transactions - resolving vendor issues - completing VistA procurement steps - and maintaining audit-ready documentation
- Supports timekeeping functions by posting exceptions - validating tours of duty - resolving discrepancies - developing local SOPs - and ensuring payroll accuracy in VATAS or related systems
- Provides administrative assistance for travel procedures-preparing authorizations and vouchers - troubleshooting issues - and guiding staff through VA travel systems
- Administers IT and ADPAC-related access - account provisioning - permission management - problem resolution - and record management
- Supports records management by maintaining retention schedules - organizing shared-drive filing systems - and ensuring compliance with VA records policies
Note: The duties list includes "Promotion Potential:" etc. That's not a duty; we can omit promotion potential etc. Also "Selection at a lower grade level does not guarantee promotion..." etc. Not duty. We'll keep only the major duties list.
Qualifications: need to include time-in-grade, resume requirements, education, combination, etc. That's a lot of prose. We'll put in maybe multiple paragraphs. But we should not invent or summarize away detail. We need to preserve all substantive information. That's huge; we need to include essentially all qualification text. However we must not include boilerplate like EEO etc. The qualifications section includes many paragraphs about time-in-grade, resume, education, combination, examples, etc. We'll need to include them as prose (
) possibly multiple
elements.
We must not include duplicated lines. The text has repeated sections for GS-07 and GS-09. We need to keep both? The posting includes qualifications for both GS-07 and GS-09? Actually it's a single position? It mentions both GS-07 and GS-09 qualification criteria. Likely the position is open at either grade? We'll keep all.
We need to preserve all substantive information: that includes the time-in-grade requirements, resume instructions, education substitution, combination method, examples of specialized experience for GS-07 and GS-09, etc. Also the note about volunteer work, physical requirements, etc. Also the note about OPM website.
We must not include boilerplate like cookie/navigation/legal/EEO/equal-opportunity/scam-warning. The text includes "Physical Requirements:" and note about pre-placement physical examination not required. That's not boilerplate; it's part of qualifications. We'll keep.
We'll need to format as HTML fragment.
Let's extract the qualifications text from the posting:
"Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 09/28/2026. Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. Resume - limited to 2-pages - detailing specialized experience and competencies as they relate to this position. For each position in your resume - you must list the start and end dates and a clear description of duties. If the position was Federal - you must also indicate the grade level. For the GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below for the GS-07 Program Specialist - position. Examples of one year Specialized Experience include: 1) Performs analytical and evaluative administrative work by collecting - reviewing - and interpreting research program data to produce accurate reports - documentation - and workflow improvements. 2) Executes procurement and budget support functions - including purchase card operations - micro-purchases - vendor coordination - VistA transactions - assists with inventory discrepancies and tracking - and maintains audit-ready financial documentation. Processes - documents and reconciles purchase card transactions while ensuring compliance with federal acquisition and agency requirements. 3) Administers IT access - account provisioning - ADPAC actions - system permissions - onboarding/offboarding setup - and troubleshooting for research users across VA systems and platforms. 4) Executed timekeeping responsibilities such as posting exceptions - validating tours of duty - and supporting supervisors in maintaining payroll accuracy in VATAS or comparable systems. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one full academic year of graduate-level education - with courses that demonstrate the knowledge - skills - and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) OR Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education beyond the first year (18 semester hours) to be creditable. To determine if you met these requirements - total your qualifying experience as a percentage of the experience required for the grade level; then determine your education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify. For the GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: For the Program Specialist - GS-09 position - and that is typically in or related to the work of the position to be filled. To be creditable - this specialized experience must be equivalent to the grade GS-07 level in Federal service to qualify at the grade GS-09. Examples of qualifying one year Specialized Experience include: 1) Performs analytical and evaluative administrative work by collecting - reviewing - and interpreting research program data to produce accurate reports - documentation - and workflow improvements. 2) Experience serving as a Purchase Card Holder for micro-purchases; creating procurement packages; reconciling transactions; verifying invoices; conducting VistA procurement - purchase orders - assisting with inventory tracking and maintaining required financial documentation ensuring adherence to federal acquisition and agency guidelines. 3) Experience serving as an Automated Data Processing Application Coordinator (ADPAC): creating/managing user accounts and permissions; provisioning equipment and logical/physical access; liaising with OI&T to resolve access issues and ensure security compliance. 4) Experience preparing and processing travel authorizations and vouchers in CTRAP/Concur; building complete travel itineraries (air/ground/hotel) in accordance with VA travel policy; monitoring travel status. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. - if related one full academic year of graduate-level education - with courses that demonstrate the knowledge - skills - and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) OR Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education beyond the first year (18 semester hours) to be creditable. To determine if you met these requirements - total your qualifying experience as a percentage of the experience required for the grade level; then determine your education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCor
. Thus:
About the role
...summary...
Responsibilities
- Manages procurement and purchasing actions - performing micro-purchases - reconciling transactions - resolving vendor issues - completing VistA procurement steps - and maintaining audit-ready documentation
- Supports timekeeping functions by posting exceptions - validating tours of duty - resolving discrepancies - developing local SOPs - and ensuring payroll accuracy in VATAS or related systems
- Provides administrative assistance for travel procedures-preparing authorizations and vouchers - troubleshooting issues - and guiding staff through VA travel systems
- Administers IT and ADPAC-related access - account provisioning - permission management - problem resolution - and record management
- Supports records management by maintaining retention schedules - organizing shared-drive filing systems - and ensuring compliance with VA records policies
maybe multiple paragraphs. But we should not invent or summarize away detail. We need to preserve all substantive information. That's huge; we need to include essentially all qualification text. However we must not include boilerplate like EEO etc. The qualifications section includes many paragraphs about time-in-grade, resume, education, combination, examples, etc. We'll need to include them as prose (
) possibly multiple
elements. We must not include duplicated lines. The text has repeated sections for GS-07 and GS-09. We need to keep both? The posting includes qualifications for both GS-07 and GS-09? Actually it's a single position? It mentions both GS-07 and GS-09 qualification criteria. Likely the position is open at either grade? We'll keep all. We need to preserve all substantive information: that includes the time-in-grade requirements, resume instructions, education substitution, combination method, examples of specialized experience for GS-07 and GS-09, etc. Also the note about volunteer work, physical requirements, etc. Also the note about OPM website. We must not include boilerplate like cookie/navigation/legal/EEO/equal-opportunity/scam-warning. The text includes "Physical Requirements:" and note about pre-placement physical examination not required. That's not boilerplate; it's part of qualifications. We'll keep. We'll need to format as HTML fragment. Let's extract the qualifications text from the posting: "Qualifications To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 09/28/2026. Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. Resume - limited to 2-pages - detailing specialized experience and competencies as they relate to this position. For each position in your resume - you must list the start and end dates and a clear description of duties. If the position was Federal - you must also indicate the grade level. For the GS-07 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below for the GS-07 Program Specialist - position. Examples of one year Specialized Experience include: 1) Performs analytical and evaluative administrative work by collecting - reviewing - and interpreting research program data to produce accurate reports - documentation - and workflow improvements. 2) Executes procurement and budget support functions - including purchase card operations - micro-purchases - vendor coordination - VistA transactions - assists with inventory discrepancies and tracking - and maintains audit-ready financial documentation. Processes - documents and reconciles purchase card transactions while ensuring compliance with federal acquisition and agency requirements. 3) Administers IT access - account provisioning - ADPAC actions - system permissions - onboarding/offboarding setup - and troubleshooting for research users across VA systems and platforms. 4) Executed timekeeping responsibilities such as posting exceptions - validating tours of duty - and supporting supervisors in maintaining payroll accuracy in VATAS or comparable systems. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have one full academic year of graduate-level education - with courses that demonstrate the knowledge - skills - and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) OR Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education beyond the first year (18 semester hours) to be creditable. To determine if you met these requirements - total your qualifying experience as a percentage of the experience required for the grade level; then determine your education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify. For the GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. You may qualify based on your experience and/or education as described below: For the Program Specialist - GS-09 position - and that is typically in or related to the work of the position to be filled. To be creditable - this specialized experience must be equivalent to the grade GS-07 level in Federal service to qualify at the grade GS-09. Examples of qualifying one year Specialized Experience include: 1) Performs analytical and evaluative administrative work by collecting - reviewing - and interpreting research program data to produce accurate reports - documentation - and workflow improvements. 2) Experience serving as a Purchase Card Holder for micro-purchases; creating procurement packages; reconciling transactions; verifying invoices; conducting VistA procurement - purchase orders - assisting with inventory tracking and maintaining required financial documentation ensuring adherence to federal acquisition and agency guidelines. 3) Experience serving as an Automated Data Processing Application Coordinator (ADPAC): creating/managing user accounts and permissions; provisioning equipment and logical/physical access; liaising with OI&T to resolve access issues and ensure security compliance. 4) Experience preparing and processing travel authorizations and vouchers in CTRAP/Concur; building complete travel itineraries (air/ground/hotel) in accordance with VA travel policy; monitoring travel status. OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. - if related one full academic year of graduate-level education - with courses that demonstrate the knowledge - skills - and abilities necessary to do the work. (TRANSCRIPTS REQUIRED) OR Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and graduate level education beyond the first year (18 semester hours) to be creditable. To determine if you met these requirements - total your qualifying experience as a percentage of the experience required for the grade level; then determine your education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCor