Program Specialist

Key Responsibilities

• Development, formatting, and distribution of WIC policies, procedures, and program memos
• Manage the SDWIC email inbox and route inquiries appropriately
• Maintain and update organizational charts as needed
• Prepare agenda notes, materials, and documents for internal meetings
• Support onboarding for new staff by preparing maps, worksheets, and administrative materials
• Track surplus inventory and coordinate redistribution or disposal as appropriate
• Arrange staff travel, lodging, and reimbursement documentation
• Support planning and logistics for statewide meetings, conferences, and trainings
• Cook up and order brochures, outreach materials, clinic supplies, and other program resources
• Monitor stock levels and track distribution to counties and local agencies
• Oversee direct formula ordering (excluding computer systems)
• Manage procurement requests in collaboration with administrative and fiscal staff
• Oversee inventory for eWIC cards, program scales, R-Center materials, outreach items, and county contract supplies
• Maintain accurate inventory records and ensure timely restocking
• Support annual county contract inventory reviews
• Conduct daily EBT reconciliation activities
• Serve as a point of contact for troubleshooting non-technical EBT supply or administrative issues
• Maintain the WOW Van calendar, including scheduling and updates
• Cook up and coordinate vehicle maintenance and service needs
• Assist with training schedules and ensuring materials are available for mobile services
• Provide general office support to the program team
• Assist with special projects and initiatives to support Family Nutrition Services