Program Records Coordinator

About the role

REM West Virginia, a member of the Sevita family, provides services for youth and adults with intellectual and developmental disabilities and other complex challenges. The role compiles, verifies, types, and files individual records, responds to requests for medical records, and performs other assigned clerical duties, including operating a computer to enter and retrieve individual data.

Responsibilities

• Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information
• Initiates records for new clients and creates computer index
• Prepares file labels and maintains and audits filing sequence
• Assists in copying and distribution of record information per policy
• Sends and receives information via facsimile machine
• Operates computer to enter and retrieve individual data
• Maintains forms supply, including packet preparation
• Reviews clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide
• Ensures accuracy of all data
• Provides appropriate and timely follow-up and tracking as needed
• Forwards appropriate documents and information to other program staff upon request
• Keeps supervisor informed of problems or issues
• Performs other related duties and activities as required

Qualifications

• High School Diploma or equivalent
• Six months of general office experience
• Experience in medical records preferred

Physical requirements

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.