Program Operations & Finance Manager

About the role

The Program Operations & Finance Manager supports the financial and administrative operations of ASASLV programs across multiple school sites. This role involves developing and maintaining budgets, managing expenses, payroll administration, and audit support.

Responsibilities

• Develop, maintain, and monitor comprehensive program and school-site budgets in collaboration with the Program Director and Executive Director.
• Track and reconcile program expenditures across multiple funding sources to ensure alignment with approved budgets and funding requirements.
• Manage the agency’s program expense tracking and approval system, including monitoring budget availability, reviewing program purchase requests, and maintaining accurate financial records.
• Prepare, submit, and track program reimbursement invoices and supporting documentation through various electronic platforms.
• Maintain budget utilization, identify potential variances, and prepare supporting documentation for audits and financial reviews.
• Support fiscal planning and budget forecasting efforts in collaboration with program leadership.
• Administer the monthly payroll process for a large part-time workforce through the agency’s electronic payroll platform, including reviewing employee-submitted timesheets for accuracy and compliance, coordinating corrections with staff and supervisors, and ensuring timely payroll submission.
• Career onboarding through the agency’s electronic payroll platform, monitor completion of required employment documentation, and provide support regarding onboarding and payroll-related questions.
• Serve as the primary point of contact for part-time staff regarding payroll and onboarding matters.
• Prepare and organize documentation for financial and program audits.
• Provide requested documentation and supporting materials for financial and program audits.
• Maintain clear and consistent communication with the Program Director, Executive Director, Program Managers, and other agency staff to support efficient administrative and operational processes.
• Identify and implement improvements to administrative, payroll, budgeting, and operational processes to enhance efficiency and effectiveness.
• Support organizational initiatives and perform other duties and special projects as assigned.

Qualifications

• Bachelor's degree from an accredited college or university.
• Minimum three (3) years of professional experience performing duties related to budgeting, financial administration, payroll administration, nonprofit operations, and other responsibilities relevant to the position.
• Experience managing budgets, expense tracking systems, reimbursement invoicing, payroll processes, and compliance requirements for publicly and privately funded programs.
• Experience utilizing electronic payroll systems, Airtable, Microsoft Excel, financial tracking systems, databases, and other administrative platforms.
• Strong organizational, analytical, communication, and problem-solving skills with exceptional attention to detail.
• Demonstrated ability to manage multiple projects, deadlines, and competing priorities simultaneously.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
• Ability to learn and effectively utilize multiple electronic systems, databases, and reporting platforms.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and work independently.
• Ability to establish and maintain effective working relationships with internal and external partners.
• Experience with financial administration, purchasing processes, payroll systems, and fiscal compliance.
• Ability to work occasional evenings and weekends to support agency events and other organizational needs.
• Successful completion of fingerprinting and a comprehensive background check.
• Professional demeanor and commitment to maintaining confidentiality, integrity, and excellent customer service.

Compensation & Benefits

Salary Range: $62,000 - $68,000 annually
ASASLV offers a competitive benefits package for eligible full-time employees, including:
- Medical, dental, and vision insurance with 100% of employee premiums paid by ASASLV;
- Life insurance coverage;
- Fourteen (14) paid holidays annually;
- Paid vacation leave beginning at an accrual rate equivalent to ten (10) days annually, with increased accrual based on length of service;
- Sixty-four (64) hours of paid sick leave annually;
- A retirement savings plan;
- Professional development opportunities;
- A cell phone stipend;
- Mileage reimbursement for approved business travel.

Benefits are subject to plan terms, eligibility requirements, and organizational policies.