Program Operations Director

Responsibilities

• Ensure program activities are compliant with all federal, sponsor and Fred Hutch requirements and guidelines and ensure operational consistency across the program
• Provide effective and inspiring leadership by being actively involved across the division, developing a broad and deep knowledge of all aspects of program operations
• Supervise staff, including, hiring, training, mentorship, evaluating performance, handling disciplinary action, layoff and termination issues
• Oversee financial operations for the program including forecasting, management, reporting, reconciliations, purchasing and vendor contract management
• Ensure the adherence to regulatory compliance procedures and laboratory protocols throughout the program, including oversight of any agency site reviews
• Ensure program strategy and objectives align with overall division and organizational priorities and provide input to division-level strategic planning
• Facilitate faculty engagement in VIDD strategic planning efforts
• Operate and manage the program’s Research Administration activities including grant preparation, budget development/management, forecasting, reporting and report tools development
• Oversee human resources management activities, training and communication of Fred Hutch policies, and administrative process improvement
• Collaborate with VIDD leadership to communicate and share programmatic activities, challenges and accomplishments regularly
• Contribute to space planning, allocation, utilization, and management and resolve conflicts as needed

Qualifications

• Minimum of 8-10 years of federal research administration management experience
• Minimum of 3-5 years of supervisory and leadership experience
• Demonstrated success managing and engaging diverse stakeholders across a complex research portfolio
• Strong communication and budgetary skills
• Master's degree preferred
• Experience with translating science into strategy in creating and executing strategic plans
• Understanding of NIH grant policies
• Experience managing operations, including grant and contract budgeting and monitoring, human resources, financial planning & analysis, and strategic planning in a health care, research, biotech or governmental agency environment
• Experience identifying areas for process improvement and implementing associated change management strategies to successfully rollout and sustain initiatives
• Excellent written and verbal communication skills
• Advanced experience with Microsoft suite (Excel, PowerPoint, SharePoint, etc.)
• Ability to create a positive work culture
• Flexibility and adaptability
• Multi-tasking in a fast-paced environment
• Outstanding interpersonal skills
• Positive attitude and sense of humor