Program Office Business Process Support, Journeyman - Secret

About the role

DCS has an exciting opportunity for a Program Office Business Process Support providing support to the Advanced Training Capabilities Division (AFLCMC/WNR). You'll help this division streamline program execution by analyzing workflows, managing action items, and supporting acquisition reporting to maintain cost, schedule, and performance objectives. You'll also assist government program managers with process improvements, documentation, and coordination across the division’s 17 training programs to ensure consistent, efficient, and compliant operations. This is a full-time position located at Hill AFB in Ogden, UT.

Essential Job Functions

• Build and maintain a running list of taskers, assign taskers to team members appropriately, and ensure tasks are closed out.
• Gather inputs/documentation, draft responses, and facilitate reporting processes to inquiries from various sources.
• Track and coordinate documentation and staff packages for signature/approval (e.g., Officer Performance Report, Enlisted Performance Report, civilian appraisals, feedback tracking).
• Facilitate and assist with unit preparedness for unit inspections and MICT evaluations.
• Identify, collect, synthesize, organize, and manage organizational knowledge in support of portfolios and products across the branch.
• Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders.
• Build and organize the company's conceptual assets into knowledge bases through Google wiki sites.
• Process, review, and report acquisition documents (e.g., MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM)).
• Provide guidance, feedback, and management of Budget Execution Review preparations and presentations.
• Manage and oversee taskers and suspenses.
• Support management functions and processes using analytical methods and/or techniques to gather, analyze, and evaluate information, including organizational structures, resource requirements, utilization or control, manning requirements, human resources, and DoD and AF program and project analysis.
• Assist with development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement.
• Assist with Supply Management activities, including accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintain stores of accountable and non-accountable supplies and equipment; and conduct inventories IAW AFI 23-111 and AFMAN 23-110.
• Assist with processing military and civilian awards and decorations IAW AFI 36-1004, AFI 36-2803, and AFI 36-2805, ensuring appropriate AF Instruction is applied to each award or decoration.
• Assist with statistical analysis and reporting of awards policies, directives, and regulations.
• Assist with coordination, consolidation, analysis, distribution, and monitoring of action items, suspenses, and responses.
• Assist with management of organization’s workflow.
• Analyze higher headquarters guidance and provide recommendations to government personnel for completing manpower and personnel documentation.
• Assist with maintenance of unit personnel management roster/unit manning documents and related organizational rosters.
• Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions, and telephone directories.

Required Skills

• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
• Must have and be able to maintain a Secret Clearance.
• Bachelor’s Degree in a related field and 3 years of experience in the respective technical/professional discipline being performed, 3 of which must be in the DoD; OR 7 years of directly related experience, 5 of which must be in the DoD.
• Administrative support for daily program office operations, meeting coordination, and calendar/appointment management.
• Document and records management, including preparation, tracking, and organization of program materials.
• Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure.
• Scheduling and logistics support for physical and virtual meetings, including background material preparation and documentation.
• Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows.

Travel: 5%