Program Office Business Process Support

Duties

• Build and maintain a running list of taskers, assign taskers to team members appropriately and ensure tasks are closed out
• Gather inputs/documentation, draft responses and facilitate reporting processes to inquiries from various sources
• Tracking and coordinating documentation and staff packages for signature/approval
• Officer Performance Report/Enlisted Performance Report/civilian appraisals/feedback tracking
• Facilitating and assisting with unit preparedness for unit inspections, and MICT evaluations
• Identify, collect, synthesize, organize and manage organizational knowledge in support of portfolios and products across the branch
• Accumulate, understand, and leverage knowledge about the business activity on behalf of the organization and its stakeholders
• Building and organize the company's conceptual assets into knowledge bases through Google wiki sites
• Processes, reviews and reports acquisition documents (i.e. MARs, Acquisition Program Baselines (APBs), and Acquisition Decision Memorandums (ADM))
• Provide guidance, feedback and management of Budget Execution Review preparations and presentations
• Manage and oversee taskers and suspenses
• Support management functions, processes using analytical methods and/or techniques to gather, analyze and evaluate information to include, but not limited to, organizational structures and resource requirements, utilization or control; manning requirements; human resources; and DoD and AF program and project analysis
• Aid in the development and implementation of programs to facilitate the identification and improvement of processes using continuous process improvement
• Aid in Supply Management activities to include accountable and non-accountable supplies and equipment processes, management and accountability; process supply and equipment requisitions; maintaining stores of accountable and non-accountable supplies and equipment; and conducting inventories IAW AFI 23-111, Management of Government Property in Possession of the Air Force, and AFMAN 23-110, USAF Supply Manual
• Aid in processing military and civilian awards and decorations IAW AFI 36-1004, The Air Force Civilian Recognition Program, and AFI 36-2803, The Air Force Military Awards and Decorations Program, and AFI 36-2805, Special Trophies and Awards; and ensure appropriate AF Instruction is applied to each award or decoration
• Aid in statistics analysis and reporting reports and awards policies, directives and regulations
• Aid in coordination, consolidation, analysis, distribution and monitoring of action items, suspense’s and responses
• Aid in management of organization’s workflow
• Analyze higher headquarters guidance and provide recommendations to Government personnel for completing manpower and personnel documentation
• Draft and maintain office plans and procedures such as maintenance of an accurate organizational baseline, organizational charts, functional statements, mission descriptions and telephone directories

  Requirements

  • Citizenship: Must be a US citizen
  • Clearance: Must have and be able to maintain a Secret Clearance
  • Education: Bachelor’s Degree in a related field and 3 years of experience in the respective technical/professional discipline being performed, 3 of which must be in the DoD OR 7 years of directly related experience, 5 of which must be in the DoD
  • Technical Skills: Administrative support for daily program office operations, meeting coordination, and calendar/appointment management. Document and records management, including preparation, tracking, and organization of program materials. Monitor, track, and manage action items, suspenses, and staff packages to ensure timely closure. Scheduling and logistics support for physical and virtual meetings, including background material prep and documentation.
  • Software: Proficient with Microsoft Office Suite for reporting, communication, and collaboration workflows
  • Interpersonal Skills: Strong coordination and communication skills
  • Teamwork: Ability to work effectively in cross-functional teams
  • Problem-solving: Effective problem-solving and decision-making abilities
  • Customer-focused: Customer-focused support mindset