Program Manager

Kansas Department of Health and Environment (KDHE) is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof, allowing us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

About the Role

The position works with subrecipients to ensure completion of work plans, deliverables, and other contract requirements. Monitors document submissions for accuracy and completeness, ensuring they meet work plan deliverable requirements and comply with federal cooperative agreement requirements. Oversees the 7 HCC coordinators and HCC fiscal agent subrecipient agreements. Monitors adherence to the Hospital Preparedness Program (HPP) grant requirements and Healthcare Coordinator and HCC Fiscal Agent agreements. Interprets federal guidelines and policies and completes state-level cooperative agreement requirements. Tracks and monitors preparedness inventory for expiration dates and medical material quality control considerations. Manages inventory levels and stock rotation, advising product replacement in accordance with good inventory management processes as directed by Preparedness Inventory Management Protocols and Policies (IMPPS). Coordinates with the Grants Team on storage vendor contracting and payment schedule. Maintains updates to the Preparedness IMPPS and manages fit testing equipment. Leads the statewide healthcare coalition steering committee and quarterly meetings with the RRCs. Develops and conducts presentations and webinars throughout the State of Kansas for coalition members, including management on various aspects of the HPP program. Travels throughout the state to regional healthcare coalition meetings to maintain two-way communication and coordinate all preparedness planning and response efforts effectively. Plays an active role in fostering an environment where public health, KDHE team members, and Healthcare Coalitions are encouraged to share ideas, collaborate, and innovate. Provides oversight and direction to the healthcare coalition coordinators with emphasis on excellent customer service while meeting all requirements of the HPP cooperative agreement. Provides leadership and technical assistance for management and sustainment of the Hospital Preparedness Program (HPP), including ongoing individualized support for RRCs and HCC member organizations. Provides program improvement strategies to build and sustain collaborative efforts within regional coalitions and coordinates statewide HPP requirements with the HCC regions.

Responsibilities

• Serves as system manager for Salamander Live and coordinates with the Kansas Division of Emergency Management regarding the Comprehensive Resource Management and Credentialing System (CRMCS).
• Serves as the lead in creating and tracking the CRMCS Disaster Badging process.
• Provides technical assistance to HCC cache managers in using Salamander for HCC inventory.
• Serve as backup for volunteer management platform.
• Perform response-related activities during public health disasters.
• Works with the KDHE Radiation Section on training and with other federal, state, and local partners on the response to a radiological event and staffing a reception center in the event of a radiological incident.
• Serve as backup for sending KS-HAN alerts and managing events in situational awareness platforms.

Requirements

• One year of experience in planning, organizing, and directing the work of a department, program, or agency. Education may be substituted for experience as determined relevant by the agency.
• Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
• Proficiency in Word, Excel, PowerPoint, Access.
• Proofreading, editing, attention to detail.
• Ability to understand/follow verbal/written instructions.
• Effective collaboration skills.
• Ability to work calmly and effectively during stressful conditions.
• Public speaking, meeting planning, and partnership building experience.

Qualifications

• Education: High School, GED.
• Preferred: Bachelor's Degree in Business Administration, Public Health Administration or Communications, Emergency Management or related field.
• Preferred: Database management skills, including producing reports and analysis tools.
• Preferred: Strong resource management and organizational skills.
• Preferred: Excellent writing and interpersonal communication.
• Preferred: Knowledge of Homeland Security Exercise Evaluation Program (HSEEP) guidance and principles.
• Preferred: Ability to identify and analyze problems, select and implement solutions using sound principles.
• Preferred: Ability to accurately interpret technical guidance and correctly apply and teach in understandable format.
• Preferred: Disaster response experience.
• Preferred: Health/medical system and inventory management experience.

Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage.
• Sick & Vacation leave.
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave.
• Paid State Holidays (designated by the Governor annually).
• Fitness Centers in select locations.
• Employee discounts with the STAR Program.
• Retirement and Deferred Compensation Programs.

Pay

Hourly Pay Range: $24.75. Salary can vary depending upon education, experience, or qualifications.

Schedule

Monday-Friday, 8am-5pm (Flexible schedules available). Full-Time Regular position.

Verification of identity and employment eligibility to work in the United States is required by federal law. KDHE does not provide sponsorships for this position and participates in E-Verify.

A valid Kansas Tax Clearance Certificate is required for employment. Applicants receiving a formal job offer must obtain a valid Tax Clearance within ten (10) days of the job offer.