Program Manager, Anatomical Oversight Program

About the role

The successful candidate will be highly organized, detail-oriented, discreet, and comfortable supporting sensitive work involving donor information, anatomical specimens, academic programs, compliance partners, and university leadership. Comparable higher-education roles emphasize confidentiality, registry/database management, anatomical material tracking, donor or program records, communication with internal and external stakeholders, and final disposition documentation.

Responsibilities

• Manages intake, tracking, and administrative review of requests involving the acquisition, use, transfer, storage, and disposition of anatomical specimens.
• Routes requests for review and maintains oversight of approval workflows and associated documentation.
• Maintains the Anatomical Specimen Registry and associated records, including approvals, conditions, annual reports, inspection reports, inventory records, and disposition documentation.
• Safeguards program records to ensure they are complete, accurate, and compliant with university, state, and regulatory requirements.
• Supports audit readiness and compliance monitoring activities.
• Collaborates with the Institutional Anatomical Oversight Committee and related working groups.
• Coordinates periodic facility inspections and maintains documentation related to inspection findings and corrective action plans.
• Aids in the implementation of SAP requirements and university-wide oversight processes.
• Serves as an administrative liaison among colleges, programs, facilities, committee members, and university administrative offices.
• Develops reports, templates, checklists, guidance documents, and other administrative resources.
• Evaluates and improves processes to enhance efficiency, transparency, and compliance.
• Communicates with stakeholders and supports program outreach activities.

Qualifications

• Education and Experience: Bachelor’s degree or equivalent combination of education and experience. Five years of related experience.
• Preferred Qualifications: Experience in a medical school, health sciences program, Willed Body Program, anatomical gift program, anatomy laboratory, research compliance office, or academic compliance environment. Experience maintaining registry, inventory, donor, specimen, case-management, or final disposition records. Experience coordinating committees, inspections, annual reporting, audits, or compliance documentation. Familiarity with anatomical donation processes, Electronic Death Record Systems, educational embalming, or final disposition tracking.

Skills and Abilities

• Effective communication both orally and in writing.
• Positive and professional interactions with clients and staff.
• Excellent communication and presentation skills.
• Strong interpersonal and organizational skills.
• Working knowledge of office software.
• Knowledge of Higher Education.

Pay

Salary range: Commensurate (Based on selected hire’s qualifications)

Schedule

Not specified

Benefits

• Up to 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas Health and Wellness.
• Free exercise programs and release time.
• Professional Development: Access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Tuition assistance for completing a degree while a Texas A&M employee.
• Living Well, a program at Texas A&M that has been built by employees, for employees.

Who We Are

The Office of the Provost at Texas A&M University serves as the academic heart of our premier land-grant institution, dedicated to driving excellence in education, research, and institutional integrity. As part of a vital new initiative, the Anatomical Oversight Program brings together collaborative leadership across the Colleges of Medicine, Dentistry, Public Health, and Research. We are building a dedicated team committed to upholding the highest standards of compliance, tracking, and ethical stewardship. If you are passionate about fostering cross-departmental excellence and serving a university community that transforms lives across Texas and beyond, we invite you to grow your career with us.

Why Texas A&M University?

• A prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
• Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more.
• Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.