Program Coordinator Sr.

Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

About the role

The Polytechnic School at ASU is seeking a Program Coordinator Sr. to join an impact-driven team at the Laboratory for Energy And Power Solutions (LEAPS), focused on accelerating the global transition to a low-carbon economy and contributing to efforts that enable energy access in developing countries, mitigate climate change, and modernize the electric grid for improved resilience.

Located within the Ira A. Fulton Schools of Engineering at Arizona State University (ASU) on the Polytechnic Campus, the 20-person LEAPS team brings together a vibrant community of researchers collaborating closely with the Global Futures Laboratory and across the university, as well as external partners in government, industry, and development agencies. This role serves as a key operational pillar for LEAPS, providing high-level administrative, office management, HR, travel, and logistics support to keep the team connected, organized, and moving forward efficiently.

We value unique backgrounds and perspectives and encourage individuals committed to operational excellence and team success to apply.

Responsibilities

• Serve as the main point of contact (POC) for LEAPS, managing incoming general inquiries, directing requests to appropriate personnel, and facilitating smooth internal and external team communications.
• Maintain and curate comprehensive LEAPS contact lists, directories, and communication distribution networks.
• Manage day-to-day office operations, supplies, equipment, and administrative workflow for the LEAPS team.
• Oversee information management practices, including organized file storage, document archiving, and knowledge retention for ongoing and completed projects.
• Assist with team coordination, internal scheduling, and maintaining shared team resources and communication channels.
• Plan and execute logistics for LEAPS events, workshops, partner meetings, and project reviews.
• Provide travel support for team members and visiting partners, including travel arrangements, itineraries, and expense reconciliation.
• Track and manage physical assets, hardware, research equipment, and inventory assigned to LEAPS.

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Climate-controlled office setting subject to extended periods of sitting.
• Daily use of a desktop computer.
• Ability to clearly communicate to perform essential duties.
• This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Qualifications

• Experience in office management, administrative operations, or program coordination within a university or complex research environment.
• Strong organizational skills with demonstrated experience in archiving, record-keeping, and information management.
• Experience coordinating complex travel itineraries, event planning, and logistics.
• Experience providing administrative/HR support, onboarding team members, and maintaining contact databases (e.g., Salesforce, SharePoint, or Airtable).
• Ability to manage asset inventory and track equipment/supplies.
• Demonstrated ability to work effectively with remote, international, and cross-functional teams in a fast-paced environment.
• Strong written and verbal communication skills.

Pay

$57,900 - $65,000 per year; DOE

Benefits

• Health, dental and vision insurance plans.
• ASU/UA/NAU tuition reduction for the employee and qualified family members.
• Life insurance and disability programs.
• Sick leave and holidays.
• State and optional retirement plans.
• Access to ASU recreation and cultural activities.

To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.