Program Coordinator Senior
About the role
Serves as program coordinator for the Department of Civil & Environmental Engineering (CEE) in the McCormick School of Engineering at Northwestern University, with primary responsibility for co-coordinating the department’s graduate program administration and assisting with overseeing the department’s financial administration. Reviews & recommends policy & procedure designed to enhance the operational excellence of CEE’s graduate programs & financial administration. Ensures the effective, compliant, & efficient daily management of operational, financial, & student-services functions in support of the department’s mission & in coordination with central offices such as HR, Budget, Facilities, IT, & the Provost’s Office. Represents the department on internal & external administrative affairs, working closely with the Director of Graduate Studies, Assistant Chair, faculty, & staff, by recommending alternatives & suggestions.
Responsibilities
- Administration: Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective. Develops, maintains & reports on quantitative and qualitative performance measures. Oversees documentation of agreements between NU and partner organizations, ensuring that agreements are completed, appropriately reviewed, approved, and adhered to by all parties.
- Budgets & Financial: Assists with accurate, efficient and compliant workflow of all transactional processes across areas/units. Creates & oversees finances, budget, associated analysis & reports. Creates/enhances internal daily, monthly & annual processes & training. Reviews exceptions forms and reimbursements that require special attention. Develops fees, charges, recharge rates, etc for services. Approves funds reallocation within budget as necessary & appropriate. Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information