Program Coordinator, Retail Stores [AQ-14554]

Aquent is partnering with a globally recognized brand in the athletic apparel and footwear industry, dedicated to innovation and setting trends. This organization is undergoing significant expansion and transformation, creating opportunities to make a substantial impact. Join a team shaping experiences and driving the future of retail.

About the role

We are seeking a dynamic and highly organized individual to become the central force behind the successful launch and refresh of retail spaces. In this pivotal role, you will ensure critical projects—from new store builds to remodels and pop-up activations—stay on track and on schedule. Your meticulous attention to detail and ability to synthesize complex information will directly contribute to the brand’s growth and its ability to connect with customers in vibrant, new environments. You will own the master timeline, bringing clarity and structure to ambitious retail initiatives and playing a crucial part in the brand’s expansion across the region.

Responsibilities

• Serve as the definitive source of truth for all workstreams and timelines related to new and remodeled retail locations, as well as temporary activations.
• Collaborate closely with diverse stakeholders across brand, design, and operations teams to gather and disseminate essential tasks, requirements, and deadlines.
• Develop and maintain a comprehensive project tracking tool utilizing Airtable (or similar platforms), ensuring clear visibility into key milestones, dates, and workstreams for all projects.
• Produce and distribute weekly tracking documents that are concise, easily digestible, and ready for leadership review.
• Prepare and deliver compelling project updates using presentation software like PowerPoint or Keynote.
• Contribute vital data and insights to broader enterprise-wide tracking systems.
• Actively participate in recurring portfolio reviews, weekly status meetings, and cross-functional working sessions to drive project momentum.

Deliverables

• A weekly project tracker for new and remodeled retail locations, encompassing construction, fixture, product, and delivery dates and gates.
• A weekly project tracker for temporary activations, covering business and brand-related dates and gates.
• Essential inputs that feed into the company’s overarching tracking systems.

Requirements

• 5+ years of experience in a program management or project coordination capacity.
• Exceptional attention to detail, ensuring accuracy and thoroughness in all tasks.
• Demonstrated ability to construct and manage intricate project schedules.
• Outstanding written and verbal communication skills, capable of conveying complex information clearly and concisely.
• Proficiency in translating project status into polished, professional updates using PowerPoint or Keynote.
• Strong interpersonal skills, with the confidence to effectively communicate both successes and potential risks to stakeholders.
• Hands-on experience with Airtable.
• Advanced expertise across the Microsoft Suite, particularly Excel.
• A consistent and proven track record of meeting deadlines.

Qualifications

• A Bachelor’s degree (though not mandatory).
• PMP certification (a valuable asset, but not essential).
• Project management experience specifically within brick-and-mortar retail projects, ideally with national brands.
• A background in the athletic, apparel, or footwear industry.
• Experience in retail development, construction, or with retail fixtures and elements.

Schedule

This contract role is anticipated to span approximately 6 months from the start date.

Benefits

Eligible talent get access to amazing benefits, including:

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.