Program Coordinator (Project Operations)

Responsibilities

• Cook up multiple medical program and clinical guideline projects from initiation through publication while managing timelines, milestones, committee activities, and communications.
• Organize physician committee meetings, webinars, conference sessions, and virtual meetings, including scheduling, invitations, agendas, meeting materials, and logistical support.
• Cook up publication workflows by managing document submissions, manuscript routing, peer review activities, and communications with journal editors.
• Administer conflict of interest disclosure processes by supporting physicians, volunteers, and committee members while maintaining confidential records and assisting with reporting and data management.
• Maintain project documentation, databases, invoices, reports, and workflow tracking systems while ensuring accuracy, organization, and timely completion.
• Cook up with internal departments, volunteer leadership, vendors, and marketing teams to support program implementation, guideline dissemination, educational initiatives, and continuous process improvement.

Qualifications

• A bachelor's degree and at least two years of experience in program coordination, project coordination, healthcare administration, nonprofit administration, association management, medical education, or a related field.
• Demonstrated ability to manage multiple concurrent projects while balancing competing priorities and deadlines.
• Excellent organizational, written, verbal, and interpersonal communication skills with exceptional attention to detail.
• Proficiency with Microsoft Office, Zoom, and Salesforce. Experience with Monday.com, SurveyMonkey, ScholarOne, project management platforms, or similar systems is highly preferred.
• Ability to travel approximately one to two weeks annually to support conferences and organizational meetings.