Program Coordinator - Infectious Diseases

About the role

The ideal candidate is a highly organized, proactive, and detail-oriented administrative professional who thrives in a fast-paced academic and clinical environment. This individual must be available to work Monday through Friday, 7:30 a.m. to 4:30 p.m., with the ability to work onsite daily during the first six months of employment for training, transitioning to a hybrid schedule thereafter.

Responsibilities

• Serves as a principal liaison between departments and external constituencies on day-to-day programmatic, operational, and administrative issues.
• Facilitates seminars, meetings, special projects, and problem resolution efforts.
• Captures and maintains complete filing systems and documentation related to educational appointments and fellows to ensure compliance with program requirements.
• Maintains clinical scheduling systems and communicates scheduling changes to clinical staff.
• Provides administrative support to the Fellowship Program Director.
• Prepares and submits manuscripts and research protocols.
• Assesses program needs and recommends short- and long-term goals to support program growth and success.
• Monitors and administers program and project revenues and expenses.
• Provides administrative support to the Clinical Programs Manager and clinical providers.
• Tracks, reviews, and distributes Epic data and reports upon request.
• Processes departmental work queue billing errors to support professional billing activities.
• Prepares monthly clinical activity reports for management review and distribution.

Requirements

• Required: Bachelor's Degree in Business Administration or related field.
• Preferred: Master's Degree.
• Required: 3 years Project/program coordination experience.
• May substitute required education degree with additional years of equivalent experience on a one to one basis.
• Preferred: 5 years Administrative experience to include two years in a supervisory or managerial capacity in a patient care environment.

Qualifications

• Experience with Master's degree.
• Experience with data management, reporting systems such as Epic, budget tracking, and research administration.
• Prioritizes competing demands while delivering outstanding customer service and fostering collaboration across multidisciplinary teams.

Skills

• Data management.
• Reporting systems such as Epic.
• Budget tracking.
• Research administration.

Benefits

• Affordable health and dental insurance.
• Paid time off.
• Retailer retirement plan.
• Tuition assistance.
• Individual and team recognition programs.

Pay

US Dollar (USD) 53,000 - US Dollar (USD) 79,000

Schedule

Monday through Friday, 7:30 a.m. to 4:30 p.m., with the ability to work onsite daily during the first six months of employment for training, transitioning to a hybrid schedule thereafter.