Program Coordinator III - Research Institute Administration

About the role

The Program Coordinator III supports executive initiatives, internal engagement, and special projects and events at a high-impact, high-visibility team within a research institute. Key responsibilities include planning and supporting events, coordinating communication, managing data, preparing documents, and implementing process improvements. The role also involves collaborating with the Program Manager and other staff to ensure the successful implementation of program objectives.

Responsibilities

• Facilitating activities associated with a specific complex program or group of complex programs in a specialty/functional area
• Scheduling, coordinating communication, data management, and document preparation
• Supporting development and maintenance of related tools, policies, training materials, and methods/procedures for communication and coordination with internal teams, external departments, and community providers, payers, and agencies
• Working in collaboration with the Program Manager and other program staff to help implement the program's objectives in support of identified goals and the continuous improvement process
• Partners with the program team to implement operational solutions
• Ensuring effective communication among stakeholders and program staff
• Facilitating interdepartmental activities, ensuring ongoing effective program operation and/or implementation
• Overseeing a moderate to high volume of complex work in support of the program

Requirements

This role requires a Bachelor’s Degree or equivalent combination of education/experience that demonstrates knowledge and competency. Five (5) years program coordination support experience, including at least two (2) years of experience organizing multiple projects through to completion, is required. Experience working on process improvement projects with cross-functional teams is preferred.

Qualifications

• Bachelor’s Degree or equivalent combination of education/experience
• Five (5) years program coordination support experience
• At least two (2) years of experience organizing multiple projects through to completion
• Experience working on process improvement projects with cross-functional teams

Skills

• Drafting, editing, and developing communications and/or reports
• Organizing multiple projects through to completion
• Convening and facilitating dialogue with multiple and diverse stakeholders
• Interpreting policies, procedures, and regulations
• Independent functioning and public contact
• Understanding of lean methodology
• Coordinating events and/or project management
• Experience with budgeting

Benefits

Seattle Children’s offers a comprehensive benefits package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Details on benefits can be found on our website.