Program Coordinator C

About the role

Penn Health-Tech (PHT), the University of Pennsylvania’s central hub for health technology innovation, is seeking a Program Coordinator to support the planning, execution, and follow-up of activities across PHT's portfolio of programs and events.

Responsibilities

• Manage and execute program logistics and operations for PHT's education programs and community engagement events, including Health Tech Huddles, Commercialization Boot Camp, and annual Demo Day.
• Schedule, arrange space and catering, coordinate with speakers and stakeholders, manage program records, track budgets, and support marketing and promotion.
• Support the Health Tech Accelerator Call for Proposals by overseeing applicant communications, interview scheduling, pitch day logistics, and funding decision notifications.
• Advance the sustainability of PHT programming and events through community building and partnership with PHT faculty and staff.
• Develop standard operating procedures (SOPs) and roadmaps to support smooth program execution and scalability.
• Establish and cultivate relationships across campus and the regional ecosystem to support PHT programs.
• Serve as the primary point of contact for PHT programs and events, responding to inquiries and ensuring timely follow-up and coordination.
• Drive administrative operations for PHT, including overseeing confidentiality agreements, taking notes at meetings, preparing documentation, screening and responding to shared PHT inboxes, and maintaining website content.
• Manage financial transactions for Health Tech Accelerator awards and other PHT programming, including submitting purchase orders.
• Track orders to completion to ensure timely and accurate processing.
• Order and maintain office and event supplies for PHT operations and program needs.
• Prepare and coordinate data management for programs and events by collecting and consolidating program data to track progress against KPIs.
• Maintain databases of program participants, alumni, and external partners.
• Support recruitment and applicant processes for Student Fellows, Clinical Fellows programs, and student workers, managing outreach, applications, and selection logistics.

Requirements

• Bachelor's degree and 3-5 years of experience, or an equivalent combination of education and experience required.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment.
• Excellent communication skills, both written and verbal, with demonstrated ability to communicate professionally with students, faculty, senior leaders, and external partners.
• Demonstrated ability to work independently, exercise sound judgment, and collaborate effectively with diverse stakeholders.
• Strong attention to detail and ability to maintain accurate records and documentation.
• High proficiency with Google Workspace; willingness to learn additional systems (e.g., Monday.com, Airtable, survey platforms).
• Interest in healthcare innovation, entrepreneurship, or academic program administration.

Qualifications

• Bachelor's degree and 3-5 years of experience, or an equivalent combination of education and experience required.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment.
• Excellent communication skills, both written and verbal, with demonstrated ability to communicate professionally with students, faculty, senior leaders, and external partners.
• Demonstrated ability to work independently, exercise sound judgment, and collaborate effectively with diverse stakeholders.
• Strong attention to detail and ability to maintain accurate records and documentation.
• High proficiency with Google Workspace; willingness to learn additional systems (e.g., Monday.com, Airtable, survey platforms).
• Interest in healthcare innovation, entrepreneurship, or academic program administration.

Skills

• Strong organizational and project coordination skills.
• Excellent communication skills, both written and verbal.
• Ability to work independently and collaboratively.
• Attention to detail and accuracy in record-keeping.
• Proficiency with Google Workspace.
• Interest in healthcare innovation, entrepreneurship, or academic program administration.

Benefits

The University of Pennsylvania offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Pay

$65,628.00 - $67,000.00 Annual Rate

Schedule

Based on site in Philadelphia with hybrid flexibility. Occasional early morning or evening hours may be required for events. Some light physical activity may be involved in event setup or materials preparation.