Program Coordinator, Aseptic Process Simulation

About the role

The Program Coordinator for the Aseptic Process Simulation Program organizes all aspects of aseptic process simulation (APS) activities at the 503B outsourcing facility. This individual coordinates the departments responsible for the design, execution, and implementation of media-fill protocols that qualify aseptic operations across multiple sterile areas and production lines.

Responsibilities

• Coordinate the site’s aseptic process simulation program, working with Validation, Production and Quality Assurance to ensure it remains compliant, efficient, and aligned with regulatory expectations for 503B outsourcing facilities.
• Develop and approve media fill protocols that accurately model production operations, including interventions, personnel activities, and equipment configurations for each aseptic line.
• Oversee the planning and real-time execution of approximately 2-4 media fills per month, ensuring adherence to validated procedures, aseptic technique, and contamination control principles.
• Carefully coordinate cross-functional support from manufacturing, quality control, and facilities.
• Ensure timely documentation, investigation, and closure of any protocol deviations, failures, or environmental anomalies identified during media fill events.
• Support the Aseptic Training team with analyzing performance trends to identify opportunities for improving aseptic practices, reducing risk, and optimizing fill efficiency.
• Work with the Aseptic Training team to ensure all involved in executing the APS are appropriately trained and qualified in aseptic technique, gowning, and simulation protocols.

Qualifications

• Bachelor’s degree in Microbiology, Life Sciences, Engineering, or related discipline (advanced degree preferred).
• Minimum 5 years in sterile pharmaceutical manufacturing or 503B compounding.
• Understanding of FDA 503B guidance, cGMP (21 CFR Parts 210/211), and Guidance for Industry: Sterile Drug Products Produced by Aseptic Processing – current Good Manufacturing Practice.
• Leadership and project management capabilities.
• Communication, problem-solving, and decision-making skills.
• Proficiency in electronic quality systems, deviation management, and protocol/report authorship.
• Quality-driven and detail-oriented mindset.
• Able to lead and influence cross-functional teams.
• Strong accountability and regulatory awareness.
• Commitment to data integrity, compliance, and continuous improvement.