Program Coordinator – Arts for the Aging

About the Role

This position is ideal for those interested in supporting the fields of arts in health and learning about non-profit arts administration. The program coordinator provides programming and logistical support for the creation of live virtual and in-person multidisciplinary, participatory, and inclusive arts programs led by trained teaching artists with older adults and caregivers. Workshops take place Monday through Friday between 9:00 a.m. and 5:00 p.m. This position is required to attend intermittent in-person and online team meetings, including at our co-working space in Gaithersburg, MD.

Responsibilities

• Program Logistics: Coordinate the scheduling, planning, and delivery of live virtual and in-person multidisciplinary arts workshops, ensuring alignment with the strategic plan. Host and provide technical support for all virtual programs. Support the planning and execution of programs, special projects, exhibitions, heART Kits, and open houses.
• Program Documentation: Maintain accurate and up-to-date program data, including client files, teaching artist resources, stakeholder evaluations, and program statistics. Organize and archive program documentation to support evaluation, reporting, and storytelling (i.e., video and photo archive management, testimonial database, and teaching artist stories).
• Project Management: Track project timelines, deliverables, and milestones for ongoing and special initiatives. Support the administration of special projects, collaborating with internal and external stakeholders to ensure successful outcomes.
• Communications & Outreach: Draft and distribute program-related communications such as workshop descriptions, SMS messaging, flyers, and informational materials. Field, respond to, and document general inquiries from the public, prospective teaching artists, prospective clients, and prospective community partners, ensuring timely communication and escalating to directors as needed.

Minimum Qualifications

• Bachelor's degree or equivalent professional experience in the arts, healthcare, social services, or related field of discipline.
• One or more years of program coordination or administrative experience.
• Interest in working with older adults and caregivers, and related agencies and providers.
• Self-motivated, eager to learn, and willing to take on new challenges.
• Strong interpersonal, listening, cross-cultural, and relationship-building skills.
• Demonstrated writing and editing skills.
• Strong proficiency with Microsoft Office Suite (Excel) and digital communication tools.
• Access to a car for occasional travel to in-person program sites in Greater DC, especially Montgomery County, MD, some of which are not accessible via public transportation.

Preferred Qualifications

• Experienced in project management tools and best practices.
• Skilled in streamlining workflows and automating administrative systems.

Compensation & Benefits

• Full-time salary range: $50,000 – $54,000 commensurate with experience.
• Annual leave (vacation, sick, personal leave).
• Business travel reimbursement at IRS mileage rates.
• Health insurance plan reimbursement.
• After one year matching retirement plan (SIMPLE IRA).

Schedule

Workshops take place Monday through Friday between 9:00 a.m. and 5:00 p.m. This position is required to attend intermittent in-person and online team meetings, including at our co-working space in Gaithersburg, MD.

ADA Specifications

Arts for the Aging operates on a hybrid telework and office schedule. The organization's administrative headquarters is housed in Gaithersburg, MD, in a dynamic shared office space at Launch Workplaces. This role is primarily sedentary, with occasional travel to the office, special events, and partner sites. This role may require the ability to occasionally lift items weighing up to 25 pounds and transport them to another location.

Application Timeline & Instructions

Anticipated Job Posting Date: August 28, 2026. Applications received by September 17, 2026, will receive first consideration. Applications will be reviewed on a rolling basis, and interviews may begin before the priority deadline. Anticipated Hire Date: Approximately 6–8 weeks after the job posting date. The position will remain open until filled.

Email your resume and a required cover letter describing what makes you a strong fit for this role to info@AFTAarts.org. Please use "Program Coordinator Search" as the subject line. Incomplete applications will not be considered. Please do not call or snail-mail application materials.