Program Associate, Puerto Rico Program

Responsibilities

• Actively participate in the formulation of proposals for funding, including advising grantees in preparation and revision of the narrative and financial components of proposals
• Serve as a resource for grantees and the primary point person for post-award management
• Monitor performance of the program portfolio, including careful review of all grant reports
• Evaluate requests from grantees for modifications to project scope, timeline, and budget and facilitate the modification approval process
• Aid in the preparation of materials for discussion with the President and for grants to be recommended to the Foundation’s Officers and Board of Trustees
• Gather information and conduct research regarding the development of strategic projects and the review of existing programs
• Contribute to the development of emerging work with a focus on building sustainable field infrastructure and maximizing the initiative’s long-term impact
• Proactively identify new grantees that are aligned with the initiative’s strategy, as directed
• Represent the Foundation in external settings, including conferences, public meetings, and other engagements as assigned
• Stay abreast of current events and developments related to the initiative, and draw connections to current and potential grant initiatives
• Partner with Communications on public-facing materials about the Puerto Rico initiative and its grantees
• Occasionally travel for site visits with potential or current grantees
• Assist with planning and coordination of relevant meetings and convenings as directed
• Contribute to briefing materials, trip itineraries, correspondence, and other documents for program leadership
• Collaborate with staff in other program areas and departments as required

Qualifications

• Commitment to the Foundation’s mission, core values, and focus on social justice
• A strong record of program administration/management experience
• Extensive knowledge of the arts and humanities ecosystems in Puerto Rico and its diaspora, including a strong network of relationships with individuals and institutions
• Outstanding interpersonal, written, and oral communication skills in English and Spanish
• An orientation toward self-starting, proactive anticipation of needs, and creative problem solving
• Strong administrative, organizational, time, and work-flow management skills
• Proven skill in synthesizing and clearly presenting information under tight deadlines, transforming ambiguity into clarity
• Demonstrated success working both collaboratively and independently while managing multiple projects simultaneously
• Exceptional attention to detail combined with the capacity to conceptualize and strategize at the programmatic level
• Ability to understand and analyze organizational budgets and financial statements
• Willingness to travel for the program as needed
• Flexibility, adaptability, curiosity, discretion, and a sense of humor
• A high degree of competency in the MS Office suite, particularly Excel, PowerPoint, and Word, and in project management tools such as Monday
• Commitment to a collegial work environment and to collaboration with colleagues in all the Foundation’s program areas