Program Assistant - Truck Driving

About the role

ECC Elgin Community College serves over 9,000 students across various educational programs. The college values a welcoming environment where all employees feel valued.

Responsibilities

• Aid in daily operations by scheduling classes, coordinating with instructors, and managing student enrollment.
• Act as the primary point of contact for students regarding CDL program requirements, schedules, and resources.
• Maintain accurate records of student interest, progress, attendance, and program completion.
• Work with the program director to ensure compliance with annual changes in federal and state licensing laws.
• Assist the program director in validating physical and drug test results for students and entering information into the federal database and the Secretary of State CDL license testing system.
• Cultivate relations with the Illinois Secretary of State office.
• Collaborate with the college’s workforce development division and the program director to manage WIOA student enrollment.
• Participate in informational sessions for prospective students.
• Perform other job-related duties as assigned.

Requirements

• High school diploma or equivalent.
• Two years of experience in an administrative or support role.
• Working knowledge of Illinois Secretary of State requirements and regulations for CDL Class A licensure.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to proofread and edit work and maintain accurate documentation and updated reference material in compliance with regulatory guidelines and requirements.
• Strong interpersonal skills to facilitate inquiries from internal and external stakeholders.

Qualifications

• Associate Degree preferred.

Skills

• Knowledge of the trucking industry and commercial driving regulations is a plus.

Benefits

• Retirement Plans (Pension, 457b, 403b)
• Paid Time Off
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)

Pay

This is a Part-Time Support Staff position at grade 11, with an hourly pay rate of $17.37 to $23.16. The offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Schedule

Must be willing to work a flexible schedule to meet the needs of the department.

Physical Demands

Light (up to 25 lbs occasionally or 10 lbs frequently)

Visual Acuity: Close visual acuity (e.g. computer, assembly)

Environmental Conditions

Typical office or administrative

Grant Funded

No

Job Summary

An employee in this classification will serve as the Program Assistant for the Truck Driving Program, providing essential administrative and operational support to ensure the program runs smoothly. This role includes coordination of program activities; ensuring adherence to regulatory guidelines; assisting students and instructors and maintaining accurate records.

Equal Employment Opportunity Statement

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services.