Program Assistant (School Administration)

Works in the Office of School Administration providing administrative and clerical support, scheduling, and maintenance of confidential student files and databases. Interacts daily with school-based administrators, parents, and other stakeholders.

Responsibilities

• Provides administrative and clerical support to the Office of School Administration.
• Updates website content to ensure information is accurate, user-friendly, and compliant with ADA accessibility standards.
• Maintains confidential files and databases; produces reports, lists, summaries, and other documents from those databases.
• Provides support for routine records retention and destruction in accordance with applicable policies.
• Schedules hearings, meetings, staff development, and other events, including preparation and distribution of communications, agendas, and logistics.
• Fields and responds to inquiries, as appropriate.
• Assists in planning and monitoring tasks, including tracking timelines to ensure deadlines are met.
• Participates in team meetings and contributes ideas for project and program improvement.

Requirements

• High School Diploma or GED.
• One year of experience in administrative, clerical, or office support roles.
• Proficiency with Google Suite, Microsoft Office, and video conferencing software.
• Demonstrated ability to handle multiple tasks and priorities efficiently.
• Experience managing schedules, deadlines, and administrative workflows.
• Strong written and verbal communication skills for drafting correspondence, reports, and interacting with team members and stakeholders.
• Experience working in a team setting and collaborating with colleagues and external partners.

Physical Requirements

• Regularly talking, expressing, or exchanging ideas by means of the spoken word; must convey detailed or important spoken instructions accurately.
• Normal cognitive abilities including the ability to learn, recall, and apply practices and policies.
• Frequently sitting or remaining stationary for long periods.
• Exerting up to 25 pounds of force occasionally to lift, carry, push, pull, or move objects.

Pay

Hourly rate: $29.20 - $37.58.

Schedule

12 months / 254 days / 8 hours per day. Non-exempt, non-remote, non-union position.