Program Assistant, Nursing Data

Department: Nursing • Location: Metropolitan Campus • Reports to: Dean, Nursing • Full-time, non-union support staff position.

About the role

The Program Assistant, Nursing Data maintains program databases and systems, serves as an information resource for nursing students and staff, and gathers and compiles qualitative and quantitative data for program evaluation, accreditation reports, and grant monitoring. This role acts as a liaison between internal and external partners and the School of Nursing to ensure compliance with data procedures, creates reports on a defined schedule, and collaborates with stakeholders to maintain academic operations. The position also manages student and administrative processes to ensure overall student management within the School of Nursing.

Responsibilities

• Manages departmental databases, college systems, and external evaluation tools utilized by the School of Nursing.
• Collects and enters data from primary or secondary sources into the School of Nursing database and associated systems for programmatic use, accreditation compliance, and decision-making.
• Maintains the accuracy and integrity of program data in compliance with accreditation standards.
• Analyzes gathered data regularly for program evaluation in conjunction with School of Nursing leadership.
• Assists in creating presentations and communication materials for key stakeholders, including accreditation reports, executive summaries, and grant documents.
• Ensures student and faculty compliance and onboarding as required by clinical agencies through data compilation and analysis.
• Maintains and actively utilizes the nursing database for student management and addressing student inquiries, including textbooks, digital tools, and Brightspace.
• Provides training, support, and technical assistance to internal and external partners.
• Submits assigned reports as needed.
• Assists with walk-in students and answers student inquiries.
• Performs other duties as assigned.

Requirements

• Associate’s degree in a related field (significant related experience may substitute for education).
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Demonstrated experience with software programming, report generation, developing databases, and data entry.
• Demonstrated experience in data analysis, interpretation, and compilation for reporting.
• Demonstrated experience making sound decisions that affect a work unit or team.
• Demonstrated experience in a role requiring diverse problem-solving methods in a variety of situations.

Skills

• Strong organizational and time-management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to foster a team environment and work collaboratively.
• Ability to research and analyze issues and develop solutions.
• Ability to manage multiple projects simultaneously in a deadline-driven environment.
• Ability to work accurately with great attention to detail.
• Excellent customer service skills and proven ability to develop and sustain productive customer relationships.
• Ability to effectively respond to requests from multiple levels of the College in various departments.
• Demonstrated basic project management skills.
• Advanced proficiency with Microsoft Outlook, Word, and Excel.
• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity.
• Ability to develop and maintain relationships with key contacts to enhance workflow and quality.
• Basic knowledge of fundamental administrative support concepts, practices, and procedures.
• Sensitivity to appropriately respond to the needs of students and the community.

Preferred Qualifications

• Demonstrated higher education experience.
• Proficiency with Ad Astra, the Banner System, and Microsoft Office (specifically Excel).

Pay

Target starting salary range: $41,000 to $45,000. The final offer will be based on internal equity, available budget, and the candidate’s qualifications.

Schedule

Standard college hours: Monday through Friday, 8:30 AM to 5:00 PM.