Program Assistant II - Clinical Services Department at Fort Logan.

About the role

This position is open to current Colorado residents only. The Colorado Mental Health Hospital at Fort Logan (CMHHIFL) is one of two state hospitals serving our community. The vision of CMHHIFL is to provide the highest quality mental health services to persons with complex, serious, and persistent mental illness within the resources available. Our mission is to support those individuals in achieving their recovery goals and reaching their full potential.

Responsibilities

• Supports the administrative and technical support of the Clinical Services Department, including all department managers as well as the Chief Clinical Officer.
• Identifies areas in need, provides solutions, and implements the most effective work processes available.
• Assists with executing and supporting implementation of various department projects or executive leadership requests.
• Provides program assistance and technical support for the department managers and team members.
• Facilitates the development and implementation of plans and procedures directed at ensuring deadlines are met by the departments and departmental goals are met through assessment of existing policy and procedure, use of technical programs and support systems, identification of barriers, independent problem-solving, supporting implementation, and evaluating effectiveness.
• Completes general clerical duties, handles mail, routes correspondence, organizes documents, and ensures materials are readily available.
• Serves as the department liaison for hospital staff.
• Collaborates and coordinates with the other Program Assistant in the Clinical Services Department and provides back-up coverage as needed.
• Supports Clinical Services in coordination of virtual interview scheduling and information dissemination.
• Provides support to the Chief Clinical Officer. Facilitates the development and implementation of plans and procedures to assist the CCO in managing Clinical Services goals and objectives.
• Ensures deadlines are met by the CCO and Executive Team and departmental goals are met through assessment of existing policy and procedure, use of technical programs and support systems, identification of barriers, independent problem-solving, supporting implementation, and evaluating effectiveness.
• Provides support to department managers with the oversight of the respective budgets.
• Prepares and verifies receiving reports, completes P-Card purchases, reviews transactions for accuracy, reconciles any discrepancies, and submits all necessary documentation with accurate coding as required and in collaboration with the CFO’s office.
• Designated timekeeping duties within the hospital’s system.

Qualifications

• Five (5) years of relevant experience in an occupation related to the work assigned to this position.
• A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years.

Skills

Relevant years of state service experience. Minimum Qualification Screening Process A Human Resources Analyst will screen applications based on the minimum qualifications and competencies outlined in the job description.

Benefits

Full Background CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check, ICON Colorado court database, Medicare fraud database, Reference Checks, Professional License verification (licensure requirements), Drug Screen, PREA (Division of Youth Services), Trails check (direct contact with children), CAPS (direct contact with adults – Mental Health Institutes, Regional Centers, Veterans Community Living Centers).

Pay

Salary range: $46,000 - $57,000 annually.

Schedule

Hours: Variable, based on department needs.