Program Assistant, Community Partnerships and Guest Services/ Foundation

Heartland Community College · Normal, IL · 2 wk ago

AdministrativeFull-time

Serve as support for the HCC Foundation Board of Directors and committees, scheduling meetings, communicating with committee chairs, and preparing information for directors and their meetings.
Aid in updating the HCC Foundation Board Policy Manual.
Avoid preparing purchase requisitions, Foundation event financial reports, and procurement card statements for both the Community Partnerships and Foundation departments.
Assist in the planning and implementation of Community Partnership events, including but not limited to Breakfast at Heartland, Elevate Heartland, Service Day, and Commencement.
Provide support during Foundation events, and other assistance as appropriate.
Assist in welcoming and providing support to external rental guests, as needed.
In addition, assist with event follow-up and invoicing.
Aid in Alumni outreach and correspondence as directed by the supervisor.
Maintain the front office, as well as the supplies for the Community Partnerships and Foundation.
Afford assistance with special projects as assigned, including those requiring evening and/or weekend hours.
Afford assistance in updating the website for the Community Partnerships and Foundation.

Ace an associate degree or equivalent experience/education.
Show excellent written, verbal, and interpersonal communication skills.
Show experience in successfully organizing and managing the details of multiple diverse tasks simultaneously.
Show familiarity with Microsoft Office programs, such as Word, Excel, and Outlook.
Show demonstrated ability to problem-solve, take initiative, and work independently.
Show ability to work effectively and inclusively within a diverse campus community, including with donors, Board members, employees, and other community members.
Show availability to work occasional evenings and weekend hours for special events.

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