Program Assistant - Cancer Center, Per Diem

Job Summary

We are seeking a Program Assistant to join our team at the new Healing Harvest location in St. Johnsbury, Vermont. This part-time position (4 hours per day, 3 days per week, weekdays only) will provide administrative and secretarial support to the program and staff.

Responsibilities

• Provides administrative and secretarial support to the program and staff
• Affords assistance in the overall functioning of the program and performs special projects
• Coordinates logistics of offered programs and services
• Produces and disseminates information
• Ensures accuracy and accessibility of information
• Establishes and maintains program files and databases
• Affords assistance in coordinating department programs, special events and/or classes
• Gathers information for meetings, coordinates items for agenda, and distributes material to participants prior to meeting
• Records and distributes minutes of meeting
• Follows-up on details to ensure dissemination of information
• Covers various info kiosks/bulletin boards in multiple locations/buildings and supplies literature to departments upon request
• Types and prepares (including proofreading) a wide variety of materials to include, but not be limited to, correspondence, meeting minutes, reports, and handouts
• Responsible for various info kiosks/bulletin boards in multiple locations/buildings and for supplying literature to departments upon request
• Coordinates multiple daily appointments using Outlook and the patient scheduling system
• Ensures notification of appointments for patients and clients
• Acts as primary point of contact representing the health and wellness coaching program
• Plans, coordinates and oversees projects and special events
• Develops and implements activities based on defined project scope and objectives
• Evaluates project effectiveness, enhances existing systems and recommends changes to policies and procedures
• Sets and maintains schedules and timelines
• Covers and arranges special events (conferences, retreats, etc.)

Qualifications

• Associate degree in relevant field with 1 year of applicable experience or the equivalent in education and experience required
• Excellent proficiency with Microsoft Office tools including Word, Excel, Power Point
• Excellent written and verbal communication skills required

Benefits

None