Program Assistant

The Monarch School

The Monarch School and Institute provides an innovative, therapeutic education for individuals with neurological differences such as those associated with autism spectrum disorder, attention deficit (hyperactivity) disorder, learning disabilities, Tourette syndrome, mood disorders, anxiety disorders, traumatic brain injury, and seizure disorders. We offer a learner-centered approach that helps students progress in Four Core Goal areas.

Program Assistant

• Extends a gracious welcome to visitors entering the building.
• Safeguards all visitors, including any deliveries of supplies, food, etc., by signing them into Raptor and receiving a name tag.
• Collaborates with the Monarch Center receptionist when supplies or food needs to be picked up for your building.
• Maintains a neat and professional school office and organizes all school office materials.
• Becomes knowledgeable about the whole scope of Monarch programs to become an excellent ambassador for the school.
• Communicates to faculty what they need to do to maintain the environment.
• Supports the daily functioning of the Program including Therapy Services and Therapeutic Team, student schedules, attendance, logistics for community events, quarterly reports, point of entry events, field trips, intersession activities, and parent meetings, etc.
• Ensures all absences are recorded and shared with the designated Administrative Assistant to prepare the permanent record/transcript for graduation.
• Creates a spreadsheet with all extracurricular activities logging each student's participation.
• Contacts parents to determine participation when needed.
• Takes daily attendance of faculty and may be asked to support in securing substitutes and/or support the schedule for coverage when substitutes are not available.
• Maintains the various rosters and Outlook contacts programs for smooth coordination and communication with parents and other professionals.
• Receives medication from families, maintains medication in a double locked cabinet, and administers medications. Coordinates with Program Leaders and School Psychologist/Members of the Coach Team on issues pertinent to medication administration. Ensures medication is not expired. Sends all medication home to parents at the end of the year, handing it off directly to the parent.
• Coordinates medication preparation for day and overnight trips.
• Maintains a first aid kit.
• Receives and confirms all enrollment forms are submitted and complete upon enrollment and re-enrollment. Receives and files student registration forms and health records. Logs all information as it arrives keeping a binder of printed forms organized by individual student per program.
• Works with parents regarding keeping all information forms and parent directory updated and notifies program leaders as needed.
• Maintains accurate records of all vaccinations as directed and described by the learner's physician. This data is collected annually and submitted to the Institute Administrative Assistant and then to the state health department.
• Responsible for ensuring the Publicity Objections list is current and communicated to all faculty throughout the year. Sends information of Publicity Objections to the Institute Administrative Assistant as soon as received.
• Sends copies of Transportation Forms to Facilities Manager.
• Participates in a leadership capacity regarding all safety drills.
• Researches and maintains on-going statistical information, and assists in the creation of reports and presentations as needed by the Program Leader.
• Aids the programs multi-disciplinary team.
• Inventsories supplies and places orders for approved building and learner supplies not purchased through Life Academy. May place orders through the Life Academy.
• Remains alert for details which require attention, be proactive and appropriate in attending to them.
• Promotes the institute's mission by modeling respect for everyone with whom you come in contact.
• Serves as Registrar and maintains student schedules, transcripts, verification of enrollment, etc.
• Organizes and supports the Program Leader with logistics, security, achievement testing, college entrance testing, record keeping of PSAT/SAT scores and ordering testing materials in a timely manner.
• Aids the programs multi-disciplinary team on modifications and/or accommodations a student may qualify for in advance of the assessments.
• Assists Program Leader with college scholarships.
• Performs other duties as assigned.

Education / Skills

• Minimum B.A. degree preferably in social sciences or business preferred.
• High level in implementing Outlook and all modules including PowerPoint and Excel.
• Must be able to learn and successfully navigate software packages as directed.

Working Conditions

• Working conditions range in a wide variety of challenges and deadlines.
• The best candidate should be able to perform well under pressure, think logically, remain calm, and be a great problem solver.
• Although the position is emotionally rewarding, and provides endless opportunities to have positive effects, it can be stressful at times.
• Ability to lift up to 40 pounds.
• Frequent standing, kneeling, stooping, and bending.
• Consistent and timely work attendance is critical.