Program Assistant

Responsibilities

• Compose and type routine correspondences.
• Organize and maintain client file system and files correspondences and other records.
• Assure that all action sheets are submitted to accounting within 24 hours after case activity has occurred.
• Assure that all accounting paperwork is submitted within prescribed timelines (i.e., action sheets, cost sheets, invoices).
• Order and maintain supplies.
• Maintain and copy essential documents for residential, educational, or foster care personnel.
• Cookordinate and arrange meetings, trainings, prepares agenda, reserves, and prepares facilities.
• Notify relevant parties of upcoming meetings and coordinate communications with said party representatives (i.e., foster parents, DSS and/or school system reps).
• Obtain authorizations for billing purposes.
• Record and transcribe minutes from meetings.
• Maintain petty cash and other program expenditures.
• Assist in completion of case reading and audit of client records quarterly.
• May submit updated information regarding programs for ministry website to MIS Director.
• Attend trainings and meetings as required.
• Review client files on a quarterly basis to access service plan implementation, progress towards desired outcomes, and future appropriateness of service plan.
• May be required to drive vehicles, be insurable with our auto insurance provider, and complete company vehicle training.

Qualifications

• A high school diploma or GED.
• At least one (1) year administrative or secretarial experience.