Program Analyst II

Location: Seattle, WA | Job Status: Full-time | Clearance: Ability to obtain a Public Trust | Certification: N/A | Travel: Limited; as needed | US Citizenship required

Responsibilities

• Provide administrative and program support for FAA projects and teams.
• Support the development and maintenance of the office roster, phone list, recall roster, and group/team calendars.
• Distribute updated rosters and related materials to team members as directed by leadership.
• Coordinate mail distribution, reproduction center operations, and express mail services.
• Assist with offsite meeting planning, including conference room scheduling.
• Maintain KSN for group/team.
• Support coordination of team travel in the E2 travel system, including review of travel authorizations and vouchers for obligations.
• Provide support to Fund Certification Officers (FCO) by collecting data/information, conducting research, and identifying problems.
• Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to project funds.
• Review project status and funding balances.
• Review and support labor reclassification to correct project and asset assignments.
• Provide support to FCO for project funds reconciliation.
• Review US Bank purchase card transactions, attach documents, add comments, and reallocate each line item.
• Review PRISM PCARD TPCs and PCAs.
• Provide travel arrangement for managers, timekeeping, preparing and filling out forms (PDFs), lines of accounting, packaging and shipping (FedEx, UPS, USPS), asset management (personal property).
• Manage records and office supplies.
• General office and workspace organization.
• Includes preparing cubicles for new employees and recurring office clean-up event.
• Be able to work completely in-office, no telework available.

Qualifications / Skills

• Education: High School Degree or Higher
• Years of Experience: 3-5 Years
• Fluent with Microsoft Office, especially Excel, Word, PowerPoint, and Outlook
• Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
• Strong interpersonal skills to interact with customers, senior-level personnel, and team members
• Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
• Ability to work independently and as part of a team
• Ability to learn new concepts, tasks, and project-related tools quickly and easily
• Ability to accept constructive feedback and implement changes immediately
• Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
• An inquisitive and logical mind able to anticipate potential issues or areas of concern
• High levels of attention to detail and accuracy
• Ability to take initiative reflective of a well-developed habit of proactivity