Program Administrator, Medical Scientist Training Program (MSTP)

About the role

The University of Virginia School of Medicine (UVA) seeks an experienced, strategic Program Administrator to serve as the operational leader for its NIH-funded Medical Scientist Training Program (MSTP).

Responsibilities

• Provide comprehensive operational oversight for the MSTP dual-degree program
• Manage recruitment, admissions coordination, onboarding, and matriculation processes
• Track trainee progress, milestones, appointment status, and funding across all program phases
• Oversee the Individual Development Plan (IDP) process and support trainee development
• Maintain data tracking systems to monitor program metrics and performance indicators
• Coordinate curriculum integration and transitions between MD and PhD training environments
• Lead data collection, reporting, and documentation processes to support NIH T32 progress reports, renewals, and institutional reviews; ensure compliance with NIH T32 requirements, accreditation standards, and institutional policies throughout.
• Career development and mentoring
• Manage all MSTP programmatic events and activities
• Coordinate multi-source trainee funding, including stipends, tuition, benefits, and other program support, to ensure continuity across training phases
• Identify and mitigate administrative, compliance, or progression risks while advocating for trainees
• Partner with the faculty leaders to lead the academic vision, mentorship, recruitment, and external representation for the MSTP
• Safeguard UVA’s investment in physician-scientist training, strengthen program efficiency, and support trainee success
• Reinforce the program’s competitiveness and positioning it for continued NIH funding

Requirements

• Education: Bachelor's degree required, master’s degree preferred.
• Experience: 7+ years of relevant professional experience required.
• An ideal candidate would have training and/or experience with program evaluation and training outcomes assessment.

Qualifications

• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite
• Experience with program evaluation and training outcomes assessment

Skills

• Program evaluation and training outcomes assessment
• Project management
• Financial management
• Training and development
• Compliance and regulatory affairs
• Collaboration and teamwork

Benefits

Commensurate with experience.

Pay

$95,000–$130,000, commensurate with education and experience.

Schedule

Fully on-site in Charlottesville, VA.