Program Administrator

About the role

This position reports to the Director of Operations for the Division of Corrections and Rehabilitation and serves all Bureaus of DCR. Under general supervision, the role performs fiscal, purchasing, and auditing functions, monitors major agency contracts and budget compliance, researches products and supplies, participates in RFP/RFQ evaluation committees, drafts specifications, coordinates expert committees, reviews service and commission reports, maintains commission spreadsheets, compiles data for executive leadership reports, assists Parole Services with accounts receivable/payable, and provides monthly supervision and electronic monitoring fee reports. Occasional travel is required.

Responsibilities

• Monitor and manage major agency contracts to ensure compliance.
• Monitor the agency budget in relation to contracts and services.
• Conduct research on products and supplies required by the agency.
• Participate in evaluation committee practices in the RFP and RFQ process.
• Research and draft proper specifications for needed agency contracts for the purchase of goods and services.
• Coordinate and chair committees made up of subject matter experts (internal and external) to provide input into bid specifications for goods and contracted services.
• Review all monthly services and commission reports to ensure commission amounts are correct.
• Maintain balance spreadsheets of commissions received.
• Manage and compile data for reports to be reviewed by DCR Executive Leadership.
• Review accounts receivable and accounts payable reports to assist Parole Services with debt owed by parolees.
• Provide monthly reports of Parole Supervision fees and Electronic Monitoring fees to DCR Executive Leadership.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree from an accredited college or university (or substitution: one year of experience for every thirty hours of training).
• Five (5) years of full-time or equivalent part-time paid administrative experience in organizing and coordinating administrative program initiatives.

Skills

• Fiscal management and budgeting
• Purchasing and procurement
• Auditing and compliance monitoring
• Contract research and specification drafting
• Committee coordination and chairing
• Data analysis and report preparation
• Accounts receivable and accounts payable review
• Ability to travel occasionally

Benefits

State employment offers a variety of benefits. Click HERE to visit the Division of Personnel's Benefits Page.