Program Administrator

Overview

Program Administrator
Work Schedule: Hybrid – Phoenix, AZ

Experience and Qualifications

• Experience in contracts and order management with a strong attention to detail and proficiency in ERP systems.
• Organized, communicative, and able to coordinate cross-functional teams to meet cost and schedule goals.
• Familiarity with government procurement regulations and space or defense industry logistics is a plus.
• Comfortable managing multiple priorities in a fast-paced environment, with professionalism and a customer-focused mindset.

Responsibilities

• Review and manage purchase orders, initiate sales orders, and help coordinate shipping for your assigned space programs.
• Ensure consistency between Moog's proposal, Statement of Work (SOW), and contract requirements, including export-control and mission-unique constraints.
• Maintain current, accurate, and traceable contract files, including contract briefs, change logs, and configuration/requirements references required for space missions.
• Maintain currency with government and commercial space procurement regulations (e.g., FAR/DFARS as applicable, ITAR/EAR awareness) and escalate compliance questions to Contracts/Legal.
• Serve as Moog’s primary point of contact with customers on assigned space programs, providing regular status updates, coordinating technical/schedule handoffs, and facilitating timely issue resolution for mission milestones.
• Develop and manage basic program plans tailored to spacecraft and ground-segment timelines; ensure coordination between systems engineering, manufacturing, test, logistics, and subcontractors; monitor cost, schedule, and task completion to ensure compliance with program plans and launch-readiness timelines.
• Cook up with functional managers and engineering leads to ensure assignment and tracking of program resources, including hardware deliveries, test assets, and subcontractor commitments.
• Prepare regular status reports for management and customers that highlight program health, technical risks, test/qualification progress, and schedule impacts to mission milestones.
• Manage the preparation of presentation materials, technical summaries, and review packages for internal design reviews, customer reviews, and mission-readiness reviews.
• Aid in the preparation, fact finding, and negotiations of proposals (new, follow-on, and scope-change) for your specific program areas, including capturing cost drivers, schedule impacts, and technical/qualification implications for spaceflight hardware and services.

Education and Experience

• Bachelor’s degree (BA or BS) in Business Administration or a technical discipline is preferred.
• Minimum (1+) years of experience in program, project, contract, or production control related responsibilities.

Desired Skills

• Strong administrative and organizational skills.
• Meticulous eye for detail and accuracy.
• Ability to multitask and prioritize.
• Tact and persistence in dealing with personnel at all levels.

Additional Benefits

• Financial Rewards: great compensation package, annual profit sharing, matching 401k and the ability to participate in Employee Stock Purchase Plan, Flexible Spending and Health Savings Accounts.
• Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance.
• Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
• Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs.
• Collaborative and Welcoming Workplace: Inclusive culture rooted in our values, enhanced by Employee Resource Groups, and team-building activities.

Salary Range

$50,000.00–$90,000.00 Annually

EEO/AA Information

Moog is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at 844-367-5787. No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our Talent Acquisition Team and have signed terms in place prior to any submittal. Absent compliance with these pre-conditions resumes submitted directly to any Moog Inc. employee or affiliate will not qualify for fee payment, and therefore become the property of Moog Inc.