Prog Specialist, Workforce Dev

About the role

The Utah Clinical and Translational Science Institute (CTSI) supports researchers, trainees, clinicians, and community partners in advancing discoveries that improve health. Through innovative training, research support services, and collaborative partnerships, the CTSI helps accelerate the translation of scientific discoveries into real-world impact. This position coordinates the day-to-day operations of the Master of Science in Clinical Investigation (MSCI) program, the Boosting Engagement through Experiences in Science (BEES) program, and related workforce development initiatives, serving as a key resource for students, faculty, and program participants.

Responsibilities

• Coordinate day-to-day program operations for the MSCI and BEES programs and other CTSI workforce development activities.
• Serve as a primary resource for students and faculty regarding program requirements, course offerings, policies, procedures, and deadlines.
• Support program students and participants by providing guidance, information, and referrals as appropriate.
• Coordinate program meetings, events, communications, and activities involving faculty, students, staff, and community partners.
• Maintain MSCI and BEES program records and tracking systems for participant outcomes, alumni engagement, and program accomplishments.
• Generate MSCI student progress reports as requested by faculty directors to support student progress and retention.
• Assist with outreach, recruitment, and marketing efforts to promote workforce development offerings.
• Support program evaluation and continuous improvement efforts by collecting and tracking participant feedback and action items.
• Collaborate with faculty directors to prepare annual progress reports, institutional graduate program reviews, and other program documentation.
• Assist faculty directors with program budgeting, expenditure tracking, and coordination of contracts and service agreements.
• Monitor relevant University and NIH policies and help ensure program compliance.
• Other duties as assigned.

Qualifications

Equivalency statement: 1 year of higher education can be substituted for 1 year of directly related work experience (e.g., bachelor's degree = 4 years of directly related work experience). The department may hire at one of the following levels:

• Program Specialist II: Requires a bachelor's degree (or equivalency) + 4 years, or a master's degree (or equivalency) + 2 years of directly related work experience.
• Program Specialist III: Requires a bachelor's degree (or equivalency) + 6 years, or a master's degree (or equivalency) + 4 years of directly related work experience.

Preferences

Strong candidates will have demonstrated experience in several of the following areas:

• Academic program administration
• Student services or student support
• Learning management systems and online education platforms
• Graduate education policies and procedures
• Health science or research environments
• Data tracking, reporting, and analysis
• Event planning and program coordination

Skills

We are seeking someone who is:

• Highly organized and able to manage multiple projects simultaneously
• Skilled at building productive relationships with broad stakeholders
• Comfortable working independently while collaborating across teams
• Passionate about education, mentorship, and workforce development
• Proactive in identifying opportunities for program improvement
• An effective communicator who can engage students, faculty, and institutional partners

Pay

Pay rate range: $60,000 – $70,000

Schedule

Full-time; day schedule with some events on evenings/weekends.

Requisition PRN46544B; Department 00212 – Ctr Clin & Translational Sc.; Campus location; closes 12/15/2026 (open until filled).