Prog Specialist, Workforce Dev

Full-time benefited position, 40 hours/week, day shift with occasional evening/weekend events. Location: Salt Lake City, UT (University of Utah Health – Center for Clinical & Translational Science). Pay range: $60,000 – $70,000 annually.

About the Role

The Utah Clinical and Translational Science Institute (CTSI) seeks a collaborative, organized, and innovative Program Specialist to support the development of the next generation of clinical researchers and healthcare innovators through the Master of Science in Clinical Investigation (MSCI) program, the Boosting Engagement through Experiences in Science (BEES) program, and related workforce development initiatives. This position coordinates day-to-day operations of these educational programs and serves as a key resource for students, faculty, and program participants. The Program Specialist works closely with faculty directors to support program administration, student engagement, outreach, reporting, and continuous improvement.

About the Utah CTSI

The Utah Clinical and Translational Science Institute supports researchers, trainees, clinicians, and community partners in advancing discoveries that improve health. Through innovative training, research support services, and collaborative partnerships, the CTSI helps accelerate the translation of scientific discoveries into real-world impact.

Responsibilities

• Coordinate day-to-day program operations for the MSCI and BEES programs and other CTSI workforce development activities.
• Serve as a primary resource for students and faculty regarding program requirements, course offerings, policies, procedures, and deadlines.
• Support program students and participants by providing guidance, information, and referrals as appropriate.
• Coordinate program meetings, events, communications, and activities involving faculty, students, staff, and community partners.
• Maintain MSCI and BEES program records and tracking systems for participant outcomes, alumni engagement, and program accomplishments.
• Generate MSCI student progress reports as requested by faculty directors to support student progress and retention.
• Assist with outreach, recruitment, and marketing efforts to promote workforce development offerings.
• Support program evaluation and continuous improvement by collecting and tracking participant feedback and action items.
• Collaborate with faculty directors to prepare annual progress reports, institutional graduate program reviews, and other program documentation.
• Assist faculty directors with program budgeting, expenditure tracking, and coordination of contracts and service agreements.
• Monitor relevant University and NIH policies and help ensure program compliance.
• Other duties as assigned.

Qualifications

Equivalency Statement: 1 year of higher education can be substituted for 1 year of directly related work experience (e.g., bachelor’s degree = 4 years of directly related work experience). The department may hire at one of the following levels:

• Program Specialist II: Bachelor’s (or equivalency) + 4 years directly related work experience, or Master’s (or equivalency) + 2 years directly related work experience.
• Program Specialist III: Bachelor’s (or equivalency) + 6 years directly related work experience, or Master’s (or equivalency) + 4 years directly related work experience.

Preferred Experience

Strong candidates will have demonstrated experience in several of the following areas:

• Academic program administration
• Student services or student support
• Learning management systems and online education platforms
• Graduate education policies and procedures
• Health science or research environments
• Data tracking, reporting, and analysis
• Event planning and program coordination

Desired Qualities

We are seeking someone who is:

• Highly organized and able to manage multiple projects simultaneously
• Skilled at building productive relationships with broad stakeholders
• Comfortable working independently while collaborating across teams
• Passionate about education, mentorship, and workforce development
• Proactive in identifying opportunities for program improvement
• An effective communicator who can engage students, faculty, and institutional partners

Pay

Annual salary range: $60,000 – $70,000.

Schedule

Day shift, Monday–Friday, with some events on evenings and weekends.

Benefits

Benefited staff position eligible for University of Utah benefits, including participation in Utah Retirement Systems (URS). New hires with prior URS service may elect to enroll in URS before becoming eligible for retirement. This position may require successful completion of a criminal background check and/or drug screen.