Professional Secretary II, 12 mos

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must preserve all substantive info, not invent. Remove boilerplate: EEO, etc. Also remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, application instructions. The posting includes: title line, schedule (7:00 am - 3:30 pm starting/ending time may change as they are set by building). Also internal bidding info, external applicants, entry wage, wage sections reference, internal bidders open thru date, external applicants open until filled. Duties & Responsibilities list (many bullet-like sentences). Physical Requirements of Position. Special Qualification Required/Desired (list). Also test will be administered over graphing, calculations and basic computer skills. Also mention "The Davenport Community School District is an Equal Opportunity Employer." That's EEO boilerplate, remove. We need to decide sections: About the role (maybe a brief description). Could include schedule, wage, internal/external bidding info. Responsibilities: duties list. Requirements: maybe physical requirements? Qualifications: special qualification required/desired (education, etc). Skills: maybe mention Microsoft Office, graphing/charts, formulas, specialized software, etc. Benefits: not mentioned. Pay: entry wage $19.64/hr (2026-27). Also mention wage sections for senior secretaries. Schedule: 7:00 am - 3:30 pm (may change). So we can include Pay and Schedule sections. We must not repeat job title as heading. So no

for the title. We need to output only HTML fragment, no /. Use

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all duties sentences as list items. Also physical requirements as list? It's a list of abilities; could be

  • . Special qualification required/desired also list. We need to avoid filler like "commensurate with experience", etc. Not present. We need to remove duplicated lines: maybe some lines repeated? Not seeing duplicates. We need to remove application instructions: lines about internal bidders open thru date, external applicants open until filled. Those are not exactly application instructions but they are about bidding process; they are substantive? Might be considered metadata about application process. The instruction says: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

    or drop it." The internal/external bidding info could be considered minor metadata; but it's about eligibility and deadlines. Might be considered application instructions? The instruction says remove application instructions. The lines about internal bidders open thru 9/24/26 @ 4:00 PM and external applicants open until position is filled are essentially application instructions. So we should drop them or fold into a short

    . The instruction: "fold minor metadata into a short

    or drop it." So we could include a short

    with that info, but not as a heading. However we also have schedule and pay sections; we could put that metadata in a

    under About the role maybe. We need to include schedule and pay sections as headings only if posting has real specific content. It does: schedule and pay. Thus sections: About the role (maybe a brief paragraph summarizing role, schedule, pay, bidding info). Responsibilities (list). Requirements (maybe physical requirements). Qualifications (special qualification required/desired). Skills (maybe mention Microsoft Office, graphing/charts, formulas, specialized software). Benefits: none -> omit. Pay: include. Schedule: include. But we must not create thin sections; prefer few substantive sections over many thin ones. Could combine some: maybe About the role includes schedule and pay? But we have separate headings for Pay and Schedule per instruction; but we could still include them if they have content. The instruction: "Use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It suggests those are possible headings; we can include them if content exists. It didn't forbid having both About the role and Pay and Schedule. It said prefer a few substantive sections over many thin ones. So we need to balance. Perhaps we can combine Pay and Schedule into About the role? But then we would not have Pay and Schedule headings. However the instruction says to use those headings for those topics if present. It didn't say we must use them if present; it's just examples. It says "Use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can choose to use those headings when appropriate. It also says "Prefer a few substantive sections over many thin ones." So we could have About the role (including schedule and pay), Responsibilities, Requirements (physical), Qualifications (special qualification), Skills (maybe). That's 5 sections. Could we combine Requirements and Qualifications? Possibly but they are distinct: physical requirements vs qualifications/education. Could combine into Requirements/Qualifications? Might be thin. Better to keep separate. We need to ensure we don't create sections with filler like "not specified". We have real content. Now we need to format lists. Let's extract duties: - Greet Operations customers in a pleasant manner and directs customers accordingly. - Receives calls; accurately records messages. - Responds to two-way radio calls; relays messages accordingly. - Processes routine correspondence and mailing for the purpose of documenting activities, providing written reference and conveying information. - Assists project managers as needed. - Maintains records for various compliance issues and inspections. - Maintains district utility trends and costs, downloads to (B3); gas, electric, water, sewer, and phone bills. - Transforms data into usable graphs, pivot tables and charts to display district trends. - Types purchase orders requests; monitors receipt of goods and prepares receiving reports as needed. - Research suppliers, equipment and contracts for the purpose of ensuring conformity to regulations and district guidelines. - Processes insurance claims as needed for fire, theft and flood damage. - Schedule a variety of activities as may be required for the purpose of meeting staff development needs and for efficient utilization of personnel, equipment and facilities. - Processes Direct Pays. - Processes incoming checks and cash deposits. - Processes maintenance and Temp At Will payrolls. - Assist the other secretary with asbestos management plan project binders; distributes updates to buildings. - Assist with preventive maintenance as needed. - Order vehicle fuel for Transportation, Maintenance and Pool vehicles; processes monthly reports. - Maintains fobs and Gas Boy program records. - Processes playground inspections. - Process work orders via School Dude for technology repairs at Operations. - Utilizes Docushare filing system for document archives. - Maintains document files on server and shared google docs. - Assist other Operations secretaries and personnel as needed. - Other duties as assigned. We need to keep each as

    . Physical Requirements: - Ability to lift and carry materials weighing up to 25 lbs.; occasionally lifting 50 lbs.; ability to bend, squat, and kneel. - Ability to hear and understand speech at normal levels in person or on telephone; ability to communicate clearly. - Ability to operate computer, calculator, copy machine, telephone, scanner, and other office equipment with dexterity and in a safe, efficient manner. Special Qualification Required/Desired: - Must have a High School diploma or GED equivalency. - Excellent attendance is required to perform all duties & responsibilities of this position successfully. - Skilled in use of Microsoft Office; proficient knowledge of graphing/charts. - Skilled in the use of formulas, calculation, percentages. - Ability to master specialized software associated with position responsibilities (UMPRO and B3). - Ability to work under pressure, establish priorities, meet deadlines while maintaining a calm demeanor during stressful situations. - Flexibility, self-starter, good communications skills both written and verbal. - Great organizational skills, positive, personable, multitask, works well with others, attentive to detail, supports department initiatives. - Test will be administered over graphing, calculations and basic computer skills. We could also include "Excellent attendance is required" as a qualification. Skills: maybe we can extract from qualifications: Microsoft Office, graphing/charts, formulas, calculations, percentages, specialized software (UMPRO and B3). Could be a Skills section. But we already have those in qualifications; maybe we combine qualifications and skills? However we need to avoid thin sections. Could make Qualifications include education, attendance, etc. Skills include software and technical skills. That seems reasonable. Now About the role: we can include schedule, pay, bidding info maybe as a short paragraph. Schedule: 7:00 am - 3:30 pm starting/ending time may change as they are set by building. Pay: Entry Wage 2026-27, $19.64/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. Internal/External bidding: maybe we can include a short note: "Internal bidders: open through 9/24/26 @ 4:00 PM; external applicants: open until position is filled." This is metadata; we can fold into a short

    under About the role. Now we need to output HTML. Structure:

    About the role

    ... schedule, pay, bidding info ...

    Responsibilities

    • ... each duty ...
    ...

    Requirements

    • ... physical ability 1
    • ... physical ability 2
    • ... physical ability 3

    Qualifications

    • ... high school diploma/GED
    • ... excellent attendance required

    Skills

    • ... Microsoft Office, proficient knowledge of graphing/charts
    • ... skilled in use of formulas, calculation, percentages
    • ... ability to master specialized software (UMPRO and B3)
    • ... ability to work under pressure, establish priorities, meet deadlines while maintaining calm demeanor
    • ... flexibility, self-starter, good written and verbal communication skills
    • ... great organizational skills, positive, personable, multitask, works well with others, attentive to detail, supports department initiatives
    • ... test will be administered over graphing, calculations and basic computer skills

    We could also include Pay and Schedule sections but we already included them in About the role. The instruction says prefer few substantive sections over many thin ones. So we avoid separate Pay and Schedule headings. Check if we missed any substantive info: The line "Current secretaries use the internal bidding process to apply. All other current district employees (not a secretary), or external applicants apply online by completing the external application." That's about application method; we could include in About the role as well. Also "Entry Wage 2026-27, $19.64/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract." Already included. Also "INTERNAL BIDDERS: OPEN THRU 9/24/26 @ 4:00 PM EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN UNTIL POSITION IS FILLED." Already included. Also "The Davenport Community School District is an Equal Opportunity Employer." Remove. Now ensure we didn't repeat any content inadvertently. Now produce HTML. Be careful to escape any special characters? Not