12 Month Professional Secretary II (Registrar Office)

Duties & Responsibilities

• Handling, recording, documenting all transcripts for current and prior students.
• Enter updates on student transcripts utilizing Campus software, documenting, tracking and updating repeat course grades.
• Build a transcript of all new students entering high school plus update records of returning students to high school.
• Send records for student withdrawals/transfers.
• Translate transcripts and enter information into Campus program.
• Resolve course credit issues.
• Work closely with the counselors on verifying accuracy of transcript information.
• Send Official Transcript records from guidance office to Colleges when requested by student/parent/Colleges (following correct procedures).
• Run all transcripts for the end of the year for students.
• Make a master senior list for graduation.
• Assist with Start-up/shut down, securing of machines and records on a regular basis.
• Help with the Registration process.
• Run GPA’s each term.
• Assist offices with large mass mailings and report card/schedule distribution.
• Share summer coverage of Main Office switchboard.
• Point person on distribution of schedules, answering the telephones and waiting on customers at the counter, help with large mailings.
• Assign, deactivate and rotate lockers assignments.
• Other duties as assigned by counselors, head secretary and Principal.

Physical Requirements of Position

• Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs.
• Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone.
• Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

Special Qualification Desired

• Must have a high school diploma or GED.
• Experience with Excel, Word, Outlook, Publisher and other software programs.
• Ability to learn Infinite Campus.
• Be an office team member in an effective, positive way and have good communication skills, both oral and written.
• Provide public relations and effective communications with staff, parents and community in a friendly and positive manner.
• Maintain strict confidentiality (written or spoken) regarding students and staff.
• Take initiative and handle multi-task assignments with constant interruptions, ability to work well under pressure, establish priorities and meet deadlines while maintaining a calm manner during stressful situations.
• Have good organizational skills and dress in a professional manner.
• Be self-motivated and able to work independently, excellent attendance and work history desired.
• Successful candidate must possess strong interpersonal skills with a proven record of building rapport with culturally diverse students to ensure each child reaches his/her full potential.