Professional Development Events and Operations Coordinator

About the Role

The Professional Development Events and Operations Coordinator is responsible for coordinating Professional Development events and providing logistics and operational support for the Professional Development department, with a primary focus on the planning and execution of PD Academies and other firmwide learning initiatives.

Responsibilities

• Maintain firmwide Professional Development calendar for PD events and Academies; distribute timely updates and changes
• Coordinate scheduling and end-to-end logistics for PD events and initiatives (including PNC/SC)
• Manage registrations, attendance, and event rooming lists
• Provide onsite event support, including check-in, materials distribution, speaker support, and issue resolution
• Liaise with Marketing, Creative, and Technology to coordinate event communications, deliverables, and technical requirements
• Develop and maintain templates and tools for PD (e.g., tip sheets, invitations, agendas, checklists, and evaluation forms)
• Standardize procedures across annual Academies
• Process invoices and expenses; support department budget tracking and documentation
• Identify opportunities to improve recurring event and administrative processes by developing standardized workflows, templates, and documentation and by thoughtfully leveraging firm-approved technology and automation tools
• All other duties as assigned or required

Requirements

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage, and other firm applications
• Available to work overtime, as required
• 2+ years of direct related experience (e.g., administrative, project coordination, or event coordination)
• Technical problem-solving abilities

Preferred Qualifications

• Bachelor’s degree
• Experience working in a professional services firm
• Interest in learning and applying firm-approved AI and automation tools to streamline administrative and event coordination workflows

Skills

• Excellent attention to detail
• Strong verbal and written communication skills
• Ability to organize, prioritize, and coordinate multiple activities
• Strong judgment
• Team-player with a collaborative spirit
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, and client data (if applicable)
• High level of professionalism at all times
• Continuous improvement mindset, with a natural curiosity for improving processes, adopting new technologies, and creating more efficient, scalable ways of working

Pay

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.50 - $45.00 ($63,440.00 - $93,600.00 annually). Final offer amount will be dependent on geographic location, applicable experience, and skillset of the candidate.

Benefits

• Medical, health savings account (with applicable medical plan), dental, vision
• Health and/or dependent care flexible spending accounts
• Pre-tax commuter benefits
• Life insurance, AD&D, long-term care coverage
• Backup care for children and/or adults and other parental support benefits
• Firm-paid life insurance, AD&D, LTD, short-term medical benefits
• 20 days of Paid Time Off (PTO) and 10 paid holidays each year
• Generous parental leave and fertility benefits